Executive Assistant

The Equus Group; Chicago (IL); On-site; USD 80,000 - 120,000; Full time

Job summary

The Equus Group, a Chicago-based private equity firm, seeks an Executive Assistant to support its C-suite in a fast-paced, high-growth environment. This role requires in-office presence in Chicago, IL.

Ideal candidates have a bachelor’s degree and 5+ years supporting senior executives, with strong organizational, communication, and discretion skills. Proficiency in Google/Microsoft suites and travel/expense tools is essential.

Qualifications

• Bachelor’s degree required; 5+ years supporting C-suite or senior leaders.
• Based in or relocating to Chicago, IL; in-office presence required.
• US work authorization; no visa sponsorship provided.

Responsibilities

• Manage executive calendars, scheduling, and meeting logistics across stakeholders.
• Handle inbox management, correspondence, and prioritization.
• Book and manage domestic and international travel with detailed itineraries.
• Prepare and format decks, memos, and materials for meetings.
• Serve as liaison between executive and clients, investors, and senior leadership.
• Track action items and follow-ups from meetings.
• Manage expense reporting and related administrative processes.
• Coordinate venue, catering, and vendor logistics for events.

Skills

Support C-suite executives

Organizational excellence

Strong communication

Discretion with confidential info

Suite proficiency

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Travel booking platforms

Expense tools

Job description

Our client, a Chicago-based private equity firm, is seeking an Executive Assistant to support its C-suite leadership in a fast-paced, high-growth environment.

Key Responsibilities

• Manage calendars, scheduling, and meeting logistics across multiple stakeholders
• Handle inbox management, correspondence, and prioritization on the executive's behalf
• Book and manage domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries, with the ability to quickly adjust plans as schedules change
• Prepare and format decks, memos, and materials for internal and external meetings
• Serve as a point of contact between the executive and clients, investors, and senior leadership
• Track action items and follow-ups from meetings
• Manage expense reporting and related administrative processes
• Manage venue, catering, and vendor logistics for these events

Ideal Candidate Profile

• Bachelor's degree required
• 5+ years of experience supporting C-suite or senior executives
• Strong work ethic and reliability
• Strong organizational and communication skills, both written and verbal
• Sound judgment and discretion with confidential information
• Proficiency with Google Suite/Microsoft Suite, travel booking platforms, and expense tools
• Based in or willing to relocate to Chicago, IL; in-office presence required
• Candidates must already have legal authorization to work in the U.S.; the company will not provide employment-based visa sponsorship for this role

Why Join

• Opportunity to work closely with senior leadership
• Fast-paced environment with exposure to high-level decision-making
• Competitive compensation and benefits
• Room to grow within the company

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.