Executive Assistant to Leadership, Church Leadership

Wesley-Theological-Seminary; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

Wesley Theological Seminary's G. Douglass Lewis Center for Church Leadership seeks an Executive Assistant to Leadership to serve as the operational backbone for the Center's executive team.

This high‑touch role combines office management, frontline service, and proactive coordination of daily workflows across in‑person and digital touchpoints. Key duties include executive calendar coordination, travel logistics, correspondence drafting, program enrollment administration, and CRM maintenance,

Qualifications

• 3+ years of professional administrative experience in executive support.
• Experience with academic program administration or high-level office management is a plus.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Provide executive support and calendar coordination for three directors.
• Coordinate domestic and international travel and expense processing.
• Draft and edit high-level correspondence across teams and platforms.
• Manage frontline reception for students, faculty, donors, and guests.
• Maintain CRM records and program enrollment workflows.
• Oversee field education registration and site documentation.
• Arrange hybrid meeting logistics and event collateral.
• Support vendor invoicing and digital filing systems.

Skills

Executive support

Calendar management

Communication

Customer service

Project coordination

Tools

Microsoft 365

Google Workspace

CRM systems

Zoom

Teams

Job description

Wesley Theological Seminary's G. Douglass Lewis Center for Church Leadership seeks an Executive Assistant to Leadership to serve as the operational backbone for the Center's executive team.

This high‑touch role combines office management, frontline service, and proactive coordination of daily workflows across in‑person and digital touchpoints. Key duties include executive calendar coordination, travel logistics, correspondence drafting, program enrollment administration, and CRM maintenance,