Executive Assistant to Leadership — Cadence, Travel & Strategy

PROPWR; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

PROPWR is seeking an Executive Assistant to provide high-level administrative and operational support to the leadership team. You will own the communication cadence, manage calendars and travel, and ensure timely information flow and prepared executives for meetings.

The role requires exceptional organization, discretion, and strong relationship management. A Bachelor's degree is preferred and 3+ years EA experience in a leadership setting is advantageous.

Qualifications

• Extremely high attention to detail and follow-through.
• Must be exceptionally organized and responsive across multiple channels.
• Self-starter who anticipates needs and solves problems before they arise.
• Bachelor's degree strongly preferred; high school diploma required.
• 3+ years of Executive Assistant experience preferred.
• Experience supporting leadership teams or executive offices in operations, energy, or related environments preferred.
• Advanced proficiency in Microsoft Office Suite (Teams, Copilot) required.
• Maintain professionalism, confidentiality, and discretion at all times.

Responsibilities

• Own and manage recurring leadership communication and meeting rhythm from scheduling to follow-up.
• Coordinate information flow across the leadership team and stakeholders.
• Manage complex calendars for the President/leader and executive team.
• Coordinate domestic and international travel arrangements and itineraries.
• Prepare and submit expense reports and reimbursements.
• Prioritize emails, meetings, and action items for executives.
• Prepare presentations, reports, and materials for meetings.
• Ensure executives are prepared with agendas and briefing documents.

Skills

Attention to detail

Organizational skills

Proactive problem solving

Communication skills

Discretion and confidentiality

Relationship management

Time management

Professionalism

Education

Bachelor's degree strongly preferred

High school diploma required

Tools

Microsoft Office Suite

Microsoft Teams

Copilot

Job description

PROPWR is seeking an Executive Assistant to provide high-level administrative and operational support to the leadership team. You will own the communication cadence, manage calendars and travel, and ensure timely information flow and prepared executives for meetings.

The role requires exceptional organization, discretion, and strong relationship management. A Bachelor's degree is preferred and 3+ years EA experience in a leadership setting is advantageous.