Executive Assistant To Joint CEOs / International Company / Remote

PG Paper; United States; Remote; USD 60,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Work from home

Paid holidays

Medical insurance

Opportunity to work in growing intl.业务

Job summary

PG Paper is seeking a highly organized Virtual Executive Assistant to support two Joint CEOs from a home-based, remote setting. This full-time role focuses on managing business and personal administration, travel planning, and high-level coordination to keep the executives focused on leading the company.

You will handle diaries, communications, meetings, reports, and AI-assisted drafting, delivering discreet and proactive service with strong IT skills and a professional home workspace.

Qualifications

• Proven experience as a Virtual Assistant or Executive/Personal Assistant.
• Outstanding organization and ability to manage multiple priorities.
• Excellent written and verbal communication and remote rapport.
• Discretion with confidential information.
• Strong IT skills including Excel and Microsoft 365; comfortable with AI tools.

Responsibilities

• Manage the CEO's diaries, inboxes, calls and correspondence.
• Prepare for engagements with agendas, briefing papers and documents.
• Schedule meetings and Teams calls; take minutes and follow up actions.
• Prepare reports, presentations and briefing papers; conduct research as needed.
• Maintain spreadsheets and trackers; use AI to streamline drafting and research.
• Act as a professional link between the CEOs, leadership, clients and suppliers.

Skills

Proven VA/EA/PA experience

Outstanding organisation

Time management

Excellent written and verbal comms

Discretion/confidentiality

Excel proficiency

AI tools (Copilot, ChatGPT)

Self-motivated and proactive

Remote-work discipline

Problem solving

Tools

Microsoft Excel

Microsoft 365

Teams

Email management tools

Job description

We are seeking an accomplished Virtual Executive Assistant to act as the trusted right hand to our two Joint CEOs. This is a full-time, remote position. You will take ownership of the CEOs business and personal administration managing their time, communications, travel and priorities so they can focus on leading the company. The role calls for exceptional judgement, absolute discretion, and the self-discipline and responsiveness to deliver an outstanding service from a home-based setting.

KEY RESPONSIBILITIES

Executive Support

• Manage the CEOs diaries, inboxes, calls and correspondence, prioritising competing commitments and responding on their behalf where appropriate.
• Ensure the CEOs are fully prepared for every engagement, coordinating agendas, briefing papers and supporting documents.
• Schedule and coordinate meetings and Teams calls, and take accurate minutes with prompt follow-up of actions.
• Prepare reports, presentations and briefing papers, and undertake research and special projects as required.
• Build and maintain spreadsheets and trackers in Excel, using AI tools where appropriate to streamline drafting, summarising and research.
• Act as a professional link between the CEOs, senior leadership, clients and suppliers, anticipating needs and staying one step ahead.

Personal Administration

• Manage personal administration for either CEO as required for example personal appointments, bookings, personal travel, household and family logistics, renewals and correspondence with the utmost confidentiality and tact.

Travel & Events

• Arrange domestic and international travel for the CEOs and wider team flights, visas, accommodation, ground transport and detailed itineraries in line with company policy and budget.
• Book and coordinate external meetings, events and business functions.

Finance & Administration

• Process company credit card receipts and expense claims, and assist with invoice queries and wider accounts administration.
• Maintain well-organised digital filing, records and document control

PREFERRED CANDIDATE PROFILE

Essential

• Proven experience as a Virtual Assistant, Executive Assistant, Personal Assistant or in a comparable senior support role.
• Outstanding organisation, time management and attention to detail, with the ability to balance multiple priorities.
• Excellent written and verbal communication skills, and the ability to build rapport at every level including remotely.
• Complete discretion when handling confidential and sensitive information.
• Strong IT skills, including advanced Microsoft Excel (formulas, data management and reporting) and the wider Microsoft 365 suite.
• Confidence using AI tools such as Microsoft Copilot or ChatGPT to work more efficiently, and an enthusiasm for new technology.
• A self-motivated, proactive approach, with the discipline to work independently and remain highly responsive.
• A quiet, professional home workspace and a reliable high-speed internet connection.

Desirable

• Experience supporting CEOs or company directors remotely, including their personal affairs.
• Experience arranging international travel, visas and complex itineraries.
• Familiarity with expenses, invoices or basic accounts administration.

WHAT WE OFFER

• Competitive salary, dependent on experience
• The flexibility of working from home
• Dedicated paid holidays per year
• Medical insurance
• The opportunity to work at the heart of a growing international business