Executive Assistant to Investment Team - Calendar & Travel

The Nagler Group; Boston (MA); On-site; USD 85,000 - 95,000; Full time

Job summary

The Nagler Group in Boston, MA seeks an experienced Executive Assistant to support the Investment Team with high-level administrative duties, coordinating calendars, travel, meetings, and expense reports.

The role emphasizes discretion, proactive service, and strong relationship-building with senior stakeholders across the organization. The successful candidate will thrive in a fast-paced, professional services environment and maintain seamless daily operations.

Qualifications

• Prior administrative experience supporting multiple senior stakeholders in a fast-paced corporate or professional services environment.
• Demonstrated expertise in complex calendar management, scheduling, and meeting coordination.
• Experience coordinating detailed domestic and international travel.
• Strong organizational skills with the ability to manage multiple competing priorities and deadlines.
• Excellent interpersonal and communication skills with an engaging, collaborative approach.
• Ability to build strong working relationships across a variety of personalities and seniority levels.
• Proven ability to handle highly sensitive and confidential information with discretion and professionalism.

Responsibilities

• Provide proactive, high-quality administrative support to multiple investment professionals, anticipating needs and helping manage competing priorities in a fast-paced environment.
• Manage complex and highly active calendars, balancing shifting schedules, competing demands, and time-sensitive internal and external meeting requests.
• Coordinate extensive domestic and international travel, including multi-leg itineraries, accommodations, transportation, and last-minute changes.
• Plan and execute logistics for a high volume of internal and external meetings, partnering with colleagues, external organizations, and other administrative professionals.
• Support conference planning and coordination, including registration, scheduling, travel arrangements, and materials preparation.
• Assist with team meetings, recurring group activities, and offsite events.
• Prepare, submit, reconcile, and follow up on expense reports to ensure timely and accurate processing.
• Build strong relationships with stakeholders across the organization, serving as a responsive, professional, and trusted point of contact.
• Exercise discretion and sound judgment when handling confidential information and sensitive matters.
• Remain actively engaged in team priorities and help drive follow-through, coordination, and continuity across a wide range of activities.
• Provide cross-coverage and backup support to other Executive Assistants as needed.
• Support ad hoc projects and evolving initiatives with flexibility and a willingness to take on new responsibilities.

Job description

The Nagler Group in Boston, MA seeks an experienced Executive Assistant to support the Investment Team with high-level administrative duties, coordinating calendars, travel, meetings, and expense reports.

The role emphasizes discretion, proactive service, and strong relationship-building with senior stakeholders across the organization. The successful candidate will thrive in a fast-paced, professional services environment and maintain seamless daily operations.