Senior Executive Assistant - Investment Firm

BURKE + CO.; San Francisco (CA); On-site; USD 165,000 - 175,000; Full time

Benefits offered by this job

Collaborative team environment

Job summary

BURKE + CO. in San Francisco seeks a Senior Executive Assistant to support a General Partner and Partner at a leading global investment firm.

You will manage email, calendars, communications, and travel while representing the firm with discretion and professionalism. The role requires 7+ years as a C-level EA/Chief of Staff, with private equity/VC or consulting experience preferred, and flexibility to travel to Palo Alto for meetings and training.

Qualifications

• 7+ years of experience as a C-level Executive Assistant and/or Chief of Staff.
• Experience in private equity/venture capital, tech startups, or consulting preferred.
• Available to work outside traditional business hours when needed.
• Flexibility to travel to Palo Alto office for meetings and training.
• Polished and professional communication style and exceptional written skills.
• Superior level of discretion and confidentiality.

Responsibilities

• Manage all incoming email communications with urgency, discretion and tact.
• Respond to communications on behalf of executives and represent the firm.
• Assist with calendar management, schedule meetings, and confirm appointments.
• Provide operational support, track initiatives, compile data and reporting, manage timelines.
• Update CRM system, track action items, and maintain contact lists.
• Draft and send mass communications to internal teams and external stakeholders.
• Coordinate travel and prepare itineraries.
• Process expense reports.
• Assist with light personal needs (appointments, travel, calendaring).
• Collaborate with other firm members and administrative support.
• Assist with other administrative tasks and projects as needed.

Skills

Email management

Calendar management

Communication

Discretion

Travel coordination

Expense reporting

CRM

Data reporting

Team collaboration

Tools

Microsoft Office

Job description

Our client, a global investment firm with an impressive portfolio, seeks a proactive Senior Executive Assistant to join their stellar administrative team in support of a General Partner and Partner. This role will provide daily administrative, scheduling, communications and operational support, while acting as a superb representation of the firm. This is an amazing opportunity to join the best of the best in the industry and work alongside a high caliber administrative team!

This is a great opportunity to take on a big role at a renowned firm!

THE NITTY GRITTY:

• Manage all incoming email communications with a strong sense of urgency, discretion, and tactfulness
• Respond to communications on behalf of executives, acting as a stellar representation of the firm
• Assist with calendar management, scheduling team meetings, and confirming appointments
• Provide operational support, track initiatives, compile data & reporting, and help manage timelines
• Update internal CRM system, track action items, and maintain contact list
• Draft & send out mass correspondences to internal teams and external stakeholders
• Coordinate travel and prepare itineraries
• Process expense reports
• Assist with light personal needs (appointments, travel, calendaring)
• Collaborate cohesively with other members of the firm and administrative support team
• Assist with other administrative tasks & projects, as needed

THE ESSENTIALS:

• 7+ years of experience as a C-level Executive Assistant and/or Chief of Staff
• Experience working in private equity/venture capital, tech startups, or consulting highly preferred
• Available to work outside traditional business hours when needed
• Flexibility to travel to Palo Alto office for meetings & training
• Polished and professional communication style
• Exceptional written communication skills
• Superior level of discretion and confidentiality
• Ability to thrive in a dynamic environment with tight deadlines
• Ability to work well independently and as part of a team
• Proficient in Microsoft Office

THE CHERRY ON TOP:

• Opportunity to join a prominent firm with a collaborative team environment

COMPENSATION:

Base salary: $165,000/yr - $175,000/yr + bonus + benefits (exact compensation will vary based on skills, experience, and expertise)