Executive Administrative Assistant to Department Leadership

Washington University; St. Louis (MO); On-site; USD 37,000 - 59,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro transit U-Pass

403(b) Retirement Plan

Tuition assistance

Wellness programs

Job summary

Washington University in St. Louis is seeking an Administrative Assistant to the Executive Director in the Obstetrics & Gynecology Department Business Office.

You will support the Office of the Chair and Vice Chair of Faculty Development, coordinate meetings, prepare reports, and assist with confidential administrative tasks. The role involves back-up coverage for the Chair's office, budget and space planning assistance, and potential recruitment support.

Qualifications

• Bachelor's degree required.
• Administrative experience (1 year) required.
• No specific certification required.
• Driver's license not required.

Responsibilities

• Administrative Assistant to the Executive Director.
• Function as back up to the Assistant to the Chair in times of absence.
• Support the Vice Chair of Faculty Development with Grand Rounds and Professional Development Series administration.
• Coordinate materials, programs, meetings and appointments as required.
• Prepare reports, summaries, and replies to inquiries, including confidential matters.
• Assist with budgets, operations or related projects and space planning.
• Provide support related to faculty recruitment.
• Monitor daily operations of the administrative suite.

Skills

Executive support

Multitasking

Attention to detail

Oral communication

Written communication

Proactive problem solving

Group problem solving

Organizational skills

Policy development

Education

Bachelor's degree

Job description

Washington University in St. Louis is seeking an Administrative Assistant to the Executive Director in the Obstetrics & Gynecology Department Business Office.

You will support the Office of the Chair and Vice Chair of Faculty Development, coordinate meetings, prepare reports, and assist with confidential administrative tasks. The role involves back-up coverage for the Chair's office, budget and space planning assistance, and potential recruitment support.