Executive Administrative Coordinator

Washington University in St. Louis; St. Louis (MO); On-site; USD 32,000 - 51,000; Full time

Benefits offered by this job

Vacation & sick time

Health insurance

Retirement plan (403(b))

Job summary

Washington University in St. Louis is seeking an experienced Administrative Coordinator for the Neurogenomics and Informatics center in St. Louis, MO.

The role supports the center director by handling financial, HR, purchasing, and administrative tasks in a confidential and professional manner. Responsibilities include managing the director's calendar, coordinating travel, preparing materials, assisting with grant tasks, and overseeing projects.

Qualifications

• High school diploma or equivalent.
• Bachelor's degree preferred.

Responsibilities

• Provides high-level administrative support for the principal investigator using considerable judgment, tact, creativity and initiative.
• Manages calendars, meetings, travel, emails and task preparation with meticulous planning.
• Prepares and reviews communications, newsletters, and program materials; coordinates printing and distribution.
• Assists with grant proposals and budget expenditures; monitors compliance with policies.
• Plans meetings, tracks expenses, and provides project oversight as needed.
• Supports HR, hiring, and budget processes; coordinates subordinates' activities.

Skills

Administrative Support

Computer Applications

Interacting with Management

Interpersonal Communication

Microsoft Office

Office Organization

Office Procedures

Scheduling

Team Communication

Teamwork

Time Management

Working Independently

Education

Bachelor's degree

High school diploma

Tools

Outlook

OneNote

OneDrive

Box

Zoom

Word

Adobe PDF

Docusign

Notion

Trello

Planner

Job description

Washington University in St. Louis is seeking an experienced Administrative Coordinator for the Neurogenomics and Informatics center in St. Louis, MO.

The role supports the center director by handling financial, HR, purchasing, and administrative tasks in a confidential and professional manner. Responsibilities include managing the director's calendar, coordinating travel, preparing materials, assisting with grant tasks, and overseeing projects.