Executive Assistant to the CEO Office | Global Scale-Up

Legora AB; New York (NY); On-site; USD 110,000 - 170,000; Full time

Benefits offered by this job

Comprehensive benefits

401K with company match

Unlimited PTO

Pre-tax commuter benefits

Life Insurance

Job summary

Legora AB is seeking an Executive Assistant to join the CEO Office, driving alignment across the organization. You will report to the Chief of Staff and collaborate with senior leaders to optimize calendars, travel, and communications. This role offers high exposure and opportunities to shape your career path toward operations or leadership.

You’ll work across multiple time zones, design time with strategic focus, and help scale Legora’s executive function as the company grows.

Qualifications

• Experience supporting executives in tech or scale-up environments.
• Ability to manage complex calendars and travel logistics.
• Strong written and verbal communication with high discretion.
• Proven ability to improve processes and systems.
• Comfort with cross-time-zone coordination.

Responsibilities

• Own calendar, travel logistics, and email for Executives and VPs.
• Coordinate internal and external meetings across multiple time zones.
• Plan and execute key team moments - including offsites and workshops.
• Triage inbound requests, protect focus time, and ensure smooth comms.
• Flag blockers, support decision-making, and keep teams ahead.
• Provide operational support to keep projects on track.
• Take initiative to improve how the team operates.
• Review expense reports for those you support.
• Book travel for those you support using our travel system.

Skills

Calendar management

Executive support

Travel logistics

Cross-team collaboration

Google Workspace

Slack

Notion

Tools

Google Workspace

Slack

Notion

Job description

Legora AB is seeking an Executive Assistant to join the CEO Office, driving alignment across the organization. You will report to the Chief of Staff and collaborate with senior leaders to optimize calendars, travel, and communications. This role offers high exposure and opportunities to shape your career path toward operations or leadership.

You’ll work across multiple time zones, design time with strategic focus, and help scale Legora’s executive function as the company grows.