Executive Assistant to GM & Senior Director (Hybrid)

Global Sports Jobs Limited; United States; Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

401k plan

Bonus potential

Education assistance

Paid parental leave

Paid holidays

Job summary

Adidas is seeking an Executive Assistant to provide high-level administrative support to the General Manager of US Sports and the Creation Centre Portland Senior Director. The role spans across Corporate Services, ensuring efficient operations and day-to-day running.

The position requires extensive diary management, travel coordination, budget oversight, stakeholder engagement, and advanced MS Office skills. Hybrid work policy applies with in-office presence Monday–Thursday and some Fridays.

Qualifications

• 6 years of experience.
• Experienced and fully qualified/trained.
• Theoretical and practical knowledge including company policies and practices.
• Good knowledge in related job areas.
• Excellent knowledge of Microsoft Office, particularly Excel, PowerPoint, Word and Outlook.

Responsibilities

• Take charge of correspondence and format materials (memos, minutes, reports, summaries).
• Maintain and update department files, distribution lists, records and organisational charts.
• Understand business dynamics to determine where to support and build relationships across the organisation.
• Monitor mail entry, manage department email accounts, and handle intranet content.
• Create announcements/newsletters and presentations for the department.
• Schedule meetings and conferences including AV, booking, agenda, catering.
• Coordinate travel arrangements (flights, hotels, visas, cars) and provide solutions.
• Complete travel expense reports.
• Manage department cost centre globally: budget monitoring, tracking, reporting, approvals of invoices/purchase orders.
• Carry out special projects and coordinate with business/head office teams.
• Take over administrative tasks for department members and support the team.
• Take responsibility for trainees and temporary employees in the department.
• Assess office supply needs and manage shopping platform, orders and suppliers.
• Handle internal/external requests for quotations.
• Coordinate investment requests and inventory, check invoices with SSC, manage IT/phone support when needed.

Skills

Microsoft Office

Stakeholder management

Organisational skills

Communication skills

Numbers literacy

Service orientation

Project management

Tools

Excel

PowerPoint

Word

Outlook

SAP

Job description

Adidas is seeking an Executive Assistant to provide high-level administrative support to the General Manager of US Sports and the Creation Centre Portland Senior Director. The role spans across Corporate Services, ensuring efficient operations and day-to-day running.

The position requires extensive diary management, travel coordination, budget oversight, stakeholder engagement, and advanced MS Office skills. Hybrid work policy applies with in-office presence Monday–Thursday and some Fridays.