Development & Alumni Relations Coordinator

Georgia 4-H; Athens (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

The Development and Alumni Relations Coordinator at the University of Georgia supports the Senior Director in coordinating donor, alumni, and friend engagement for the Franklin College of Arts and Sciences. This position handles administrative tasks, calendar management, communications, and event logistics to advance fundraising priorities and office operations.

The role requires strong Microsoft Office skills, attention to detail, and the ability to work both with a team and independently,

Qualifications

• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to work in a team or independently.
• Strong attention to detail and organizational skills.
• Good time management and prioritization.

Responsibilities

• Assist Sr. Director with administrative needs, including calendar management and meetings.
• Plan and implement team staff meetings; coordinate donor/volunteer visits.
• Manage communications with staff and external constituents.
• Assist in preparing annual budgets and maintaining balances; process invoices.
• Support gift processing and donor relations activities.
• Aid with event planning and logistics for donor/alumni events.

Skills

MS Office

Teamwork

Attention to detail

Problem solving

Organizational skills

Time management

Education

High school diploma

Job description

Working Title

Development & Alumni Relations Coordinator

Department

Franklin-Deans Dev & Alumni

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Franklin College of Arts and Sciences is the heart of the University of Georgia’s learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units.

College/Unit/Department website

https://franklin.uga.edu/

Full/Part time

Full Time

Additional Schedule Information

M-F; 8-5

Advertised Salary

Commensurate with Experience

Location of Vacancy

Athens Area

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Classification Title

Administrative Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Position Summary

The Development and Alumni Relations Coordinator provides administrative support to the Franklin College of Arts and Sciences Office of Development and Alumni Relations. The Development and Alumni Relations Coordinator is a critical component to the success of the Senior Director as well as to the success of the entire department. Under the Senior Director’s leadership, the Office of Development and Alumni Relations is responsible for building and coordinating connections with donors, alumni, and friends to promote the Franklin College of Arts and Sciences and its mission. The team is responsible for engaging over 100,000 alumni and raising $10M + annually in private gifts to support the University and Franklin College Dean’s priorities. This position involves attention to detail, excellent computer and writing skills, a positive/can-do attitude, and a friendly and calm demeanor. The position demonstrates initiative in assisting with other responsibilities and projects as needed to enhance the operations of the entire Office of Development and Alumni Relations. This position is extremely confidential in nature, having access to confidential donor/alumni information, financial information, and employee/HR information.

Knowledge, Skills, Abilities and/or Competencies

• Proficient in Microsoft Office Suite – Excel, PowerPoint, and Word
• Works well in team setting or independently
• Attention to detail
• Solution-based approach to handling daily tasks
• High-level of organizational skills
• Excellent time management and prioritization skills

Physical Demands

• Working in a standard office environment.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Assist Sr. Director with Administrative Needs

• Schedule and prepare for meetings – may include presentations, agendas, briefings, etc.
• Assist Sr. Director with Outlook calendar management and meeting scheduling.
• Manage all communications with the Development and Alumni Relations staff and external constituents when the Senior Director is traveling/out of the office.
• Plan and implement team staff meetings.
• Coordinate all aspects of donor/volunteer visits – may include parking, meeting space, meeting materials, catering, etc.
• Manage follow-up for meetings – may include entering contact reports into GAIL, follow-up correspondence, etc.
• Assist in preparing annual budgets (state + Foundation accounts) and maintaining accurate balances, processing invoices, etc.

Percentage of time: 30

Duties/Responsibilities

Event Assistance

• Assist with event planning, logistics and materials for receptions, donor and alumni events, board meetings etc. Duties my include arranging space, catering, entertainment, nametags, signage, etc.
• Maintain Development and Alumni Relations event calendars.

Percentage of time: 15

Duties/Responsibilities

General Office Administration

• Mail letters and packages as needed as well as route and distribute incoming mail.
• Maintain supplies such as business letterhead, business cards, nametags, personal stationery, etc.
• Assist the team with maintaining accurate records in the GAIL database.
• Facilitate gift processing.
• Serve as the first point of contact for alumni and donor inquiries.
• Serve as a point of contact with the business office for budget, expenses, and reimbursements.
• Assist gift officers with travel needs such as travel reimbursement requests, travel authority requests, and making other travel arrangements as needed.
• Assist with donor check processing and delivery of checks to UGA Foundation.
• Ensure UGA Foundation policies and criteria are upheld in all aspects of data management.
• Support all gift officers with liaison management: organize agenda, follow up documentation, handle logistics, and prepare handouts for department liaison meetings.

Percentage of time: 25

Duties/Responsibilities

Assist Donor Relations and Stewardship

• Manage comprehensive acknowledgment process including writing and mailing all acknowledgment letters and emails.
• Compile Franklin honor roll of donors, including Dean’s giving society
• Prepare weekly gift reports for Dean and development staff

Percentage of time: 30

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Stephanie Rosso

Recruitment Contact Email

[e-mail]