Executive Assistant to General Counsel & BD – Hybrid

Avalyn Pharma Inc.; Boston (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

Avalyn Pharma Inc. is seeking a highly collaborative Executive Assistant to support our General Counsel and Head of Business Development.

You will be part of a team of Executive Assistants facilitating alignment, organization, and operational efficiency during a pivotal IPO stage. The role emphasizes discretion, cross‑functional support, calendar and travel management, and onsite presence at our South Boston office 2–3 days per week.

Qualifications

• 8+ years of executive support experience in a fast-paced environment.
• Experience supporting senior leaders, including legal functions or corporate development is a plus.
• Strong calendar management and travel logistics planning skillset.
• Demonstrated ability to handle confidential information with discretion.

Responsibilities

• Provide proactive administrative support to the General Counsel and Head of Business Development.
• Manage complex calendars and coordinate meetings across time zones.
• Prepare agendas, briefing materials, and follow-up items.
• Support expense reporting, invoicing, and admin workflows.
• Draft correspondence and coordinate meetings and events.
• Coordinate domestic and international travel and visitor logistics.
• Collaborate with other admins to ensure coverage and communication.
• Foster a collaborative, service‑oriented team environment.

Skills

Executive support

Calendar management

Travel coordination

Cross-functional collaboration

Discretion & confidentiality

Communication

MS 365 proficiency

Tools

Microsoft 365 Suite

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Zoom

Job description

Avalyn Pharma Inc. is seeking a highly collaborative Executive Assistant to support our General Counsel and Head of Business Development.

You will be part of a team of Executive Assistants facilitating alignment, organization, and operational efficiency during a pivotal IPO stage. The role emphasizes discretion, cross‑functional support, calendar and travel management, and onsite presence at our South Boston office 2–3 days per week.