Executive Assistant to Founders - Strategic Ops, SF

Exa; San Francisco, Northern (CA, KY); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Premium healthcare benefits

Fertility benefits

Monthly wellness stipend

Job summary

Exa, a San Francisco–based AI startup, is seeking an in-person Executive Assistant to support the CEO and executive team. You’ll manage calendars, coordinate communications, and help scale operations in a fast-growing environment.

You are comfortable operating with high agency, embracing ambiguity, and ensuring nothing falls through the cracks. The role offers frontline exposure to leadership and company-building at Exa.

Qualifications

• Excellent communication and organizational skills are required.
• Strong ownership and ability to operate with little direction.
• Enjoy juggling multiple workstreams and fast-changing priorities.

Responsibilities

• Own scheduling and calendar management for founders; protect focus time and keep the day running smoothly.
• Triage and manage executive communications; determine what's urgent and what can wait.
• Coordinate meetings end to end: scheduling, agendas, follow-ups, and attendee alignment.
• Support senior recruiting: interview scheduling and onsite logistics for leadership candidates.
• Plan team events, offsites, and culture moments; help Exa be a place people love to work.
• Continuously improve systems and workflows; automate where possible.
• Handle the unexpected and adapt to variety of tasks.

Skills

Communication

Organizational skills

Ownership

Multitasking

People instincts

Startup environment

San Francisco readiness

Job description

Exa, a San Francisco–based AI startup, is seeking an in-person Executive Assistant to support the CEO and executive team. You’ll manage calendars, coordinate communications, and help scale operations in a fast-growing environment.

You are comfortable operating with high agency, embracing ambiguity, and ensuring nothing falls through the cracks. The role offers frontline exposure to leadership and company-building at Exa.