Executive Assistant to Founders (Dual-Principal)

Blackbook Associates; Chicago (IL); On-site; USD 85,000 - 120,000; Full time

Job summary

Blackbook Associates, a boutique private equity firm in Chicago focused on life sciences, seeks an experienced Executive Assistant to support two founders. The role covers calendar, travel, inbox, and discreet personal support, ensuring founders operate at full capacity.

You will manage dual diaries, coordinate complex itineraries, prepare briefing materials, and liaise with portfolio companies and investors.

Qualifications

• Significant prior EA experience supporting C-suite or founder-level principals.
• Ability to support two principals in parallel with proactive prioritization.
• Excellent calendar and inbox management with independent judgment.
• Strong written communication and professionalism to represent founders externally.
• Highly organized, proactive, and able to anticipate needs.
• Discretion and emotional intelligence for professional/personal support.

Responsibilities

• Manage two principals' calendars, meetings, and engagements.
• Triage inbox and prioritize messages with sound judgment.
• Coordinate complex domestic and international travel.
• Prepare meeting briefs, materials, and action-tracking.
• Handle expenses, invoicing, and liaise with finance.
• Support ad hoc projects, events, and investor-facing activities.
• Provide light personal support and lifestyle administration.
• Serve as a trusted point of contact internally and externally.

Skills

Calendar management

Inbox management

Travel coordination

Meeting preparation

Expense management

Project support

Discretion

Communication

Emotional intelligence

Job description

Blackbook Associates, a boutique private equity firm in Chicago focused on life sciences, seeks an experienced Executive Assistant to support two founders. The role covers calendar, travel, inbox, and discreet personal support, ensuring founders operate at full capacity.

You will manage dual diaries, coordinate complex itineraries, prepare briefing materials, and liaise with portfolio companies and investors.