Executive Assistant to Founder - Mission-Driven, Onsite

The Gentle Barn; Santa Clarita (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Retirement plan

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Paid time off

Job summary

The Gentle Barn in Santa Clarita, CA is seeking an Executive Assistant to support the Founder in a full-time, onsite role. The Executive Assistant will manage calendars, travel, communications, and project coordination while maintaining confidentiality and professionalism.

We value detail-oriented, proactive individuals with strong organizational skills, who can collaborate across departments and with external partners to advance our mission and programs.

Qualifications

• Minimum 3 years of experience supporting leadership, including executive calendaring and travel coordination.
• Bachelor's degree strongly preferred; equivalent professional experience also considered.
• Bilingual proficiency in English and Spanish highly preferred.

Responsibilities

• Provide administrative support to the Founder, proactively managing priorities.
• Manage the Founder's calendar, appointments, meetings, travel arrangements, and daily schedule.
• Coordinate communications, maintain records, prepare documents, and assist with notes.
• Attend meetings, document key discussions, track action items, and ensure follow-through.
• Oversee administrative tasks and support HR onboarding and partnerships as needed.

Skills

Executive support

Calendar management

Travel coordination

Administrative support

Bilingual English/Spanish

Microsoft 365

Google Workspace

Social media management

Education

Bachelor's degree

Equivalent experience

Tools

Microsoft 365

Google Workspace

Job description

The Gentle Barn in Santa Clarita, CA is seeking an Executive Assistant to support the Founder in a full-time, onsite role. The Executive Assistant will manage calendars, travel, communications, and project coordination while maintaining confidentiality and professionalism.

We value detail-oriented, proactive individuals with strong organizational skills, who can collaborate across departments and with external partners to advance our mission and programs.