Executive Assistant to Founder – Mission-Driven Growth & Mentorship

Gentle Barn Foundation; Santa Clarita (CA); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Retirement plan

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Paid time off (PTO)

Mentorship from Founder

Career growth opportunities

Mission-driven culture

Job summary

The Gentle Barn Foundation in Santa Clarita, CA is seeking an Executive Assistant to support the Founder full-time onsite. The role emphasizes proactive calendar management, travel planning, and strategic executive support in a fast-paced nonprofit setting.

Ideal candidates will be highly organized, tech-savvy, bilingual in English and Spanish, and comfortable coordinating with staff, partners, and volunteers. This position offers growth, mentorship, and a mission-driven environment.

Qualifications

• Minimum 3 years supporting leadership with executive calendaring, travel coordination and admin support.
• Bachelor's degree strongly preferred; equivalent professional experience considered.
• Bilingual proficiency in English and Spanish highly preferred, with excellent communication skills.
• Proficient in Microsoft 365, Google Workspace, and digital systems; able to learn new software quickly.
• Proficient in social media platforms, with ability to capture photos/videos and create engaging content.
• Highly organized, detail-oriented, able to manage multiple priorities and maintain confidentiality.

Responsibilities

• Provide administrative support to the Founder and proactively manage priorities.
• Manage the Founder's calendar, appointments, meetings, travel arrangements, and daily schedule.
• Coordinate communications, maintain records, prepare documents, and assist with notes and correspondence.
• Attend meetings, document key discussions, track action items, and ensure follow-through.
• Oversee animal care inventory, purchasing, supplies, and vendor coordination; identify cost-saving opportunities.
• Maintain animal records and coordinate veterinary appointments, treatments, and follow-ups.
• Assist with recruitment, onboarding, and HR-related coordination.
• Develop and manage programs, educational initiatives, research projects, and partnerships.
• Establish relationships with regional centers and external partners.
• Coordinate on-site tours, events, filming, and Founder engagements.

Skills

Executive support

Calendar management

Travel coordination

Administrative support

Nonprofit experience

Bilingual English/Spanish

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Social media editing

Job description

The Gentle Barn Foundation in Santa Clarita, CA is seeking an Executive Assistant to support the Founder full-time onsite. The role emphasizes proactive calendar management, travel planning, and strategic executive support in a fast-paced nonprofit setting.

Ideal candidates will be highly organized, tech-savvy, bilingual in English and Spanish, and comfortable coordinating with staff, partners, and volunteers. This position offers growth, mentorship, and a mission-driven environment.