Executive Assistant to Founder — In-Office Ops & Calendar Pro

Clinical Dynamix, Inc.; Hauppauge (NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Job summary

Clinical Dynamix, Inc. is seeking an Executive Assistant to support the Founder in Hauppauge, NY, full-time, in-office. The role focuses on streamlining operations, managing calendars and communications, and coordinating events and travel with a high level of professionalism.

The ideal candidate has 3+ years of EA experience, strong organizational skills, and proficiency with Salesforce and MS Office. A client-first mindset and proactive problem-solving are essential in a fast-paced environment.

Qualifications

• 3+ years of experience as an Executive Assistant.
• Experience managing executive-level email, flagging urgent messages and scheduling.
• Attention to detail is essential.
• Experience using scheduling tools (Calendly, Zoom) to manage calendars.
• Excellent written and verbal communication skills.
• Experience with Salesforce or other CRM is a plus.

Responsibilities

• Manage and prioritize the Founder’s calendar, ensuring seamless scheduling.
• Oversee the Founder’s primary email inbox, flag important communications and follow-ups.
• Answer the phone professionally and greet callers.
• Plan and execute internal and client-facing events, including logistics and travel.
• Coordinate travel arrangements and meeting logistics.
• Maintain accurate records within Salesforce and support workflow efficiency.

Skills

Calendar management

Email management

Scheduling tools

Travel coordination

CRM: Salesforce

Microsoft Office

Excellent communication

Detail-oriented

Tools

Salesforce

Microsoft Office

Calendly

Zoom

Job description

Clinical Dynamix, Inc. is seeking an Executive Assistant to support the Founder in Hauppauge, NY, full-time, in-office. The role focuses on streamlining operations, managing calendars and communications, and coordinating events and travel with a high level of professionalism.

The ideal candidate has 3+ years of EA experience, strong organizational skills, and proficiency with Salesforce and MS Office. A client-first mindset and proactive problem-solving are essential in a fast-paced environment.