Executive Assistant to Founder

Career Group; San Francisco (CA); On-site; USD 135,000 - 165,000; Full time

Job summary

Career Group on behalf of a rapidly growing AI technology company seeks an Executive Assistant to support the Founder on a temporary basis. Ideal for an early-career EA with 1–3 years of experience, this role offers exposure to leadership in a fast-paced environment.

You will manage complex calendars, coordinate domestic and international travel, prepare materials for meetings, and act as the principal point of contact for the Founder.

Qualifications

• 1–3 years of experience as an Executive/Administrative Assistant or similar role.
• Exceptional organizational skills and attention to detail.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.
• Highly proactive, resourceful, and solutions-oriented.
• Ability to prioritize multiple tasks and work effectively under pressure.

Responsibilities

• Provide comprehensive administrative and executive support to the Founder.
• Manage a complex calendar, including scheduling, rescheduling, and coordinating meetings.
• Coordinate internal and external meetings, conference calls, and appointments.
• Arrange domestic and international travel, including detailed itineraries.
• Prepare and organize meeting agendas, presentations, reports, and other documents.
• Monitor emails and flag urgent items; manage follow-ups.
• Coordinate expenses and expense reports.
• Assist with personal and professional scheduling and logistics as needed.
• Prepare the Founder for meetings by gathering relevant information and materials.
• Maintain organized files, records, and confidential information.
• Help coordinate events, off-sites, dinners, and other executive engagements.
• Track action items and follow up with stakeholders.
• Serve as a professional point of contact on behalf of the Founder.
• Assist with special projects and ad hoc tasks.

Skills

Calendar management

Organizational skills

Communication skills

Attention to detail

Proactive mindset

Job description

Our client, a rapidly growing AI technology company, is seeking a polished and highly organized Executive Assistant to support the Founder on a temporary basis. This is an exciting opportunity for an early-career EA with 1-3 years of experience to work closely with a Founder in a fast-paced, high-growth environment.

Responsibilities

• Provide comprehensive administrative and executive support to the Founder
• Manage a complex and constantly changing calendar, including scheduling, rescheduling, and coordinating meetings
• Coordinate internal and external meetings, conference calls, and appointments
• Arrange domestic and international travel, including flights, hotels, transportation, and detailed itineraries
• Prepare and organize meeting agendas, presentations, reports, and other documents
• Monitor emails and correspondence, flagging urgent items and helping manage follow-ups
• Coordinate expenses, receipts, and expense reports
• Assist with personal and professional scheduling and logistics as needed
• Prepare the Founder for meetings by gathering relevant information and materials
• Maintain organized files, records, contacts, and confidential information
• Help coordinate events, off-sites, dinners, and other executive engagements
• Track action items and follow up with internal and external stakeholders
• Serve as a professional and highly responsive point of contact on behalf of the Founder
• Assist with special projects and ad hoc administrative tasks as needed
• Anticipate the Founder's needs and proactively help manage priorities

Qualifications

• 1-3 years of experience as an Executive Assistant, Administrative Assistant, or similar role
• Exceptional organizational skills and attention to detail
• Strong calendar management and scheduling experience
• Excellent written and verbal communication skills
• Highly proactive, resourceful, and solutions-oriented
• Ability to prioritize multiple tasks and work effectively under pressure

  Compensation: $150K annualized

  Type: Temporary

  Schedule: Monday-Friday, onsite 5 days/week