On-Call Administrative Assistant (Substitute)

Westerly Public Schools; Westerly (RI); On-site; USD 23,000 - 32,000; Full time

Job summary

Westerly Public Schools in Westerly, Rhode Island seeks a Substitute Administrative Assistant to provide on-call, short-term secretarial support across district offices. The role involves managing communications, assisting visitors and staff, maintaining records, and handling routine administrative tasks using Google Workspace and Microsoft Office.

The ideal candidate has 1–3 years of clerical experience, strong organization, and the ability to adapt to varied office environments.

Qualifications

• 1-3 years of clerical duties and ability to handle important administrative details
• Flexibility to work in various office environments with minimal supervision
• Strong working knowledge of office practices and procedures
• Excellent interpersonal communication with staff, officials, students, and community
• Ability to follow complex instructions and maintain effective working relationships

Responsibilities

• Schedule meetings and coordinate cross-department calendars
• Maintain strict confidentiality and discretion with sensitive information
• Respond to routine inquiries by phone, email, in person or mail
• Generate reports, spreadsheets, memos, flyers, and other documents using Google Workplace and Microsoft Office
• Maintain electronic absence reports and forward timesheets to payroll per procedures
• Sort and distribute mail and assist with daily operational needs

Skills

Interpersonal skills

Office procedures

Discretion with confidential matters

Communication with staff and public

Multitasking and adaptability

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Google Workspace

Microsoft Office

Job description

Westerly Public Schools in Westerly, Rhode Island seeks a Substitute Administrative Assistant to provide on-call, short-term secretarial support across district offices. The role involves managing communications, assisting visitors and staff, maintaining records, and handling routine administrative tasks using Google Workspace and Microsoft Office.

The ideal candidate has 1–3 years of clerical experience, strong organization, and the ability to adapt to varied office environments.