Executive Assistant to Federal Client – Security Clearance

PotomacWave Consulting, Inc.; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

PotomacWave Consulting, Inc. seeks an Executive Assistant to join our team supporting a Federal client in Washington, DC. The role assists with office management, handles correspondence, schedules meetings, and maintains databases.

The ideal candidate has an Associates degree, prefers a Bachelor's, can manage travel, provide security escort duties, and communicate with high-level officials. Candidates must have an active DOE Q or Top-Secret clearance and be able to work in a secure government

Qualifications

• Knowledge of administrative concepts and practices to foresee admin problems and requirements
• Knowledge of secretarial practices and proper correspondence formats and styles
• Knowledge of record keeping systems to provide clerical support
• Experience using standard office software (Access, Outlook, Word, Excel, PowerPoint)
• Experience developing and typing standard correspondence and editing documents
• Ability to develop materials for public speaking engagements and prepare conference materials
• Experience answering and routing phone calls in a professional setting
• Experience in a secure government environment
• Ability to communicate effectively with management and staff at high levels
• Ability to multitask and produce reports, graphs, and documents
• Travel arrangement experience for senior executives
• Active DOE Q or Top-Secret clearance requirement

Responsibilities

• Recommend changes in administrative policies and implement office procedures
• Notify staff of information needs and ensure timely responses
• Perform research and assess managerial problems and propose resolutions
• Handle logistics for the division including visitor requests, security memos, travel scheduling, and project tracking
• Maintain division calendars and arrange interagency meetings
• Arrange conferences and all-hands meetings with agendas and logistics
• Produce documents from rough drafts using automation software and printing equipment

Skills

Administrative concepts

Secretarial practices

Record keeping

Multitasking

Communication skills

Public speaking preparation

Education

Associate degree

Bachelor's degree preferred

Tools

Access

Outlook

Word

Excel

PowerPoint

Job description

PotomacWave Consulting, Inc. seeks an Executive Assistant to join our team supporting a Federal client in Washington, DC. The role assists with office management, handles correspondence, schedules meetings, and maintains databases.

The ideal candidate has an Associates degree, prefers a Bachelor's, can manage travel, provide security escort duties, and communicate with high-level officials. Candidates must have an active DOE Q or Top-Secret clearance and be able to work in a secure government