Faculty Assistant

Harvard University; Massachusetts; Hybrid; USD 52,000 - 78,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance

Retirement plans

Tuition assistance and reimbursement

Job summary

Harvard Law School is seeking a Faculty Assistant to support approximately 200 faculty members by managing course materials, calendars, and travel arrangements. The role requires independent problem-solving and strong collaboration with faculty and staff across departments.

The position involves coordinating conferences, handling payments via Concur, and supporting document editing and research. Full-time, hybrid work arrangement with some duties outside Massachusetts may apply.

Qualifications

• 3+ years of administrative support in a business or customer service environment.
• Education beyond high school may count toward some, though not all, experience.
• Curiosity and creative problem-solving skills.

Responsibilities

• Schedule courses, post materials and announcements via Canvas; arrange AV, catering, and other setup needs.
• Manage faculty calendars and travel arrangements for faculty and visitors.
• Process payments and reimbursements using Concur and Buy-to-Pay.
• Coordinate conferences and lectures, including media, catering, and travel.
• Perform general office duties (copying, filing, supplies, space reservations).
• Proofread and edit documents and conduct ad hoc research.

Skills

Problem solving

Independence

Communication

Team collaboration

Organization

Confidentiality

Job description

Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need in order to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.

Faculty Support Services seeks a Faculty Assistant who can fulfill a dual role as an independent problem-solver and enthusiastic team member.

As a Faculty Assistant you will:

• Support faculty teaching by scheduling courses, and posting course materials, announcements, and student assignments/office hours via Canvas, the course management platform. Arrange course packets and obtain copyright for course materials, and arrange AV, catering, and other set-up needs. May support online learning with remote learning tools such as Zoom and video editing software.
• Respond to internal and external requests for information and manage faculty calendars. Make complex domestic and international travel arrangements and itineraries for faculty and visitors to the Law School.
• Use Concur and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements.
• Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel.
• Perform general office duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.
• Proofread and edit documents, including student recommendation letters; conduct ad hoc internet and library research.
• Provide support for faculty for hiring student workers.
• Provide financial processing support for programmatic transactions.

Basic Qualifications

3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.

Additional Qualifications and Skills

We are looking for people who have:

• Curiosity and creative problem-solving skills
• The ability to work independently and ask good questions
• Ability to prioritize work, especially given competing priorities
• Ability to quickly pivot and adapt
• An understanding of the importance of maintaining confidentiality
• Willingness to learn new systems and processes
• A collaborative spirit in working with peers to resolve issues
• Ability to bring their authentic selves to work and contribute to a diverse and positive work culture

Standard Hours/Schedule

35 hours per week; Full-time, M-F.

Visa Sponsorship Information

Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening

Identity

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard‑designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work‑life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non‑discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non‑discrimination policy. Harvard's equal employment opportunity policy and non‑discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.