Executive Assistant to Executives | Proactive Scheduler

JCB North America; San Antonio (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid time off

Paid holidays

Job summary

JCB North America in San Antonio, TX, is seeking an experienced Administrative Assistant to support executives onsite. You will manage calendars, coordinate complex travel, prepare confidential correspondence, and assist with invoices and meeting logistics.

The ideal candidate has 3–5 years of executive support, strong PowerPoint skills, and the ability to balance multiple priorities in a fast-paced environment.

Qualifications

• Supports Executives with calendar, travel, and confidential matters.
• Excellent written and verbal communication skills required.
• Proficiency in creating and editing presentations (PowerPoint).
• Ability to handle multiple priorities under pressure.

Responsibilities

• Completes a broad variety of administrative tasks for the Executives assigned including managing calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; processing invoices for payment; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Vice President(s) schedule is followed.
• Works closely and effectively with the individuals assigned to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Other duties as assigned

Skills

Executive support

Calendar management

Travel planning

Communication skills

PowerPoint

Education

High school diploma

Bachelor’s degree (preferred)

Tools

SAP Concur

SAP Ariba

Job description

JCB North America in San Antonio, TX, is seeking an experienced Administrative Assistant to support executives onsite. You will manage calendars, coordinate complex travel, prepare confidential correspondence, and assist with invoices and meeting logistics.

The ideal candidate has 3–5 years of executive support, strong PowerPoint skills, and the ability to balance multiple priorities in a fast-paced environment.