Executive Assistant to Exec MD | Travel & Calendar Pro

001 Brown & Brown, Inc; Plano (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401k plan

Employee discounts

Tuition reimbursement

Paid time off

Job summary

Brown & Brown, Inc is seeking an experienced Executive Assistant to the Executive Managing Director. You will manage complex calendars, coordinate travel, prepare itineraries, and handle confidential communications with internal and external partners.

The role requires delivering polished presentations, managing expense reports, and supporting cross-functional initiatives while maintaining discretion and data integrity.

Qualifications

• Bachelor's Degree in a business-related field preferred with three years of EA experience
• Proficient in PowerPoint, Excel and Teams
• Experience with data visualization and digital documents (Power BI, DocuSign) desired
• Demonstrates high attention to detail and confidentiality

Responsibilities

• Serve as main point of contact between Executive Managing Director and clients/vendors
• Plan, organize, and facilitate meetings including virtual setups
• Manage complex calendars and coordinate travel arrangements for leadership
• Prepare itineraries, monitor travel status, and rebook due to delays
• Create polished presentations using PowerPoint/Excel and other tools
• Submit expense and other financial reports promptly
• Analyze data for budget and project implications
• Draft correspondence and prepare meeting agendas/minutes using collaborative tools
• Support cross-functional initiatives while maintaining discretion

Skills

Calendar management

Travel coordination

Meetings planning

Vendor coordination

Communication skills

Discretion & confidentiality

Problem solving

Adaptability

Education

Bachelor's Degree (BA/BS) in business or related field

3 years of Executive Assistant experience

Tools

PowerPoint

Excel

Teams

DocuSign

Power BI

Microsoft Office

Job description

Brown & Brown, Inc is seeking an experienced Executive Assistant to the Executive Managing Director. You will manage complex calendars, coordinate travel, prepare itineraries, and handle confidential communications with internal and external partners.

The role requires delivering polished presentations, managing expense reports, and supporting cross-functional initiatives while maintaining discretion and data integrity.