Executive Assistant to Directors | Travel & Projects

Northeast Community Clinic; Alhambra (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Northeast Community Clinic in Alhambra, CA seeks an Executive Assistant to provide administrative support, manage calendars, prepare reports and coordinate meetings with Directors and staff.

You will handle correspondence, travel arrangements, expense reports, and presentations while maintaining professional interactions with patients, vendors and public agencies. Fluency in Spanish is preferred.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Proficiency in Microsoft Office applications.
• Excellent proofreading and grammar skills.
• 2–3 years of administrative experience (executive support preferred)

Responsibilities

• Prepares correspondence, reports, agendas and spreadsheets.
• Arranges appointments, conferences and travel.
• Coordinate meetings, take meeting minutes, maintains files.
• General office duties: filing, faxing, photo copying and order office supplies for department.
• Manages multiple calendars.
• Handles phones and assists visitors and interacts with vendors.
• Prepares expense reports.
• Prepares presentations.
• Plans and coordinates multiple projects for completion.
• Handling of all incoming/outgoing correspondences for department.

Skills

Communication skills

Customer service

Bi-lingual Spanish/English

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Northeast Community Clinic in Alhambra, CA seeks an Executive Assistant to provide administrative support, manage calendars, prepare reports and coordinate meetings with Directors and staff.

You will handle correspondence, travel arrangements, expense reports, and presentations while maintaining professional interactions with patients, vendors and public agencies. Fluency in Spanish is preferred.