Executive Assistant to Directors | Travel & Calendar Pro

Ztek Consulting, Inc.; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Ztek Consulting, Inc. is seeking an experienced Administrative Assistant to provide daily support to Managing Directors and Directors. You will manage calendars, arrange meetings, greet visitors, answer phones, and coordinate travel and logistics.

You will also prepare documents, proofread, and assist with presentations. The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications

• Experience supporting senior management or executives.
• Strong calendar and travel coordination skills.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Maintain busy calendars and schedule meetings for senior leaders.
• Greet visitors, answer phones, and coordinate conference rooms.
• Arrange travel itineraries including flights, hotels, and car service.
• Prepare background materials and directions for activities.
• Process and track expense reports and reimbursements.
• Draft letters, memoranda, presentations and reports.
• Proofread documents for grammar and spelling; assist in presentations.
• Provide general administrative support: faxing, filing, copying.
• Assist on ad hoc projects as needed.

Skills

Fast-paced environment

Analytical skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Time management

Multitasking

Phone etiquette

Independence

Self-motivation

Education

College degree preferred

Job description

Ztek Consulting, Inc. is seeking an experienced Administrative Assistant to provide daily support to Managing Directors and Directors. You will manage calendars, arrange meetings, greet visitors, answer phones, and coordinate travel and logistics.

You will also prepare documents, proofread, and assist with presentations. The role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.