Executive Department Assistant | Calendar & Liaison Lead

austintexas; United States; Hybrid; USD 37,000 - 45,000; Full time

Benefits offered by this job

Telework opportunities

Job summary

City of Austin seeks a Department Executive Assistant for the Austin Economic Development department. You will provide high-level administrative support to the Department Director, including research, clerical tasks, and coordination of correspondence for City Council meetings.

Responsibilities include calendar management, data gathering, travel arrangements, and inter-department liaison work in a fast-paced environment.

Qualifications

• MS Outlook, Word, Excel, PowerPoint proficiency
• Excellent written and oral communication
• Strong data analysis and problem solving
• Ability to multitask and manage calendars
• Maintain confidentiality and handle sensitive information

Responsibilities

• Monitor City and departmental issues and projects.
• Process information requests and route to correct division.
• Read letters, memos, submissions for director relevance.
• Prepare correspondence with input from staff and analyses.
• Serve as liaison between departments on day-to-day issues.
• Coordinate events and travel or other activities for executives.
• Review reports and suggest approvals or changes.
• Conduct research and prepare papers for executives or committees.
• Attend committee or board meetings as needed.

Job description

City of Austin seeks a Department Executive Assistant for the Austin Economic Development department. You will provide high-level administrative support to the Department Director, including research, clerical tasks, and coordination of correspondence for City Council meetings.

Responsibilities include calendar management, data gathering, travel arrangements, and inter-department liaison work in a fast-paced environment.