Executive Assistant to Department Chair - Strategic Support

University of Pennsylvania; Pennsylvania; On-site; USD 66,000 - 70,000; Full time

Job summary

Executive Assistant A at the University of Pennsylvania's Perelman School of Medicine provides high-level support to the Chair of the Department of Neurology, handling complex and confidential tasks to ensure the Chair's office runs efficiently. You will manage the Chair's calendar, draft correspondence, and prepare background information on priority issues.

The role requires liaising with internal and external stakeholders, coordinating meetings, managing reimbursements, and supporting

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• 3-5 years of experience in an executive assistant or similar role.

Responsibilities

• Provide high-level administrative support. Create invoices, reports, memos, letters, financial statements, and other documents.
• Manage and maintain schedules.
• Coordinate and direct office services, travel arrangements, and budget preparation for executives.
• Answer phone calls and messages and direct calls/emails to appropriate parties.

Skills

High-level administrative support

Calendar management

Travel arrangements

Invoicing and documentation

Education

Bachelor of Arts / Bachelor of Science with 3-5 years experience

Job description

Executive Assistant A at the University of Pennsylvania's Perelman School of Medicine provides high-level support to the Chair of the Department of Neurology, handling complex and confidential tasks to ensure the Chair's office runs efficiently. You will manage the Chair's calendar, draft correspondence, and prepare background information on priority issues.

The role requires liaising with internal and external stakeholders, coordinating meetings, managing reimbursements, and supporting