Executive Assistant to Dept Chair, Biological Sciences

University of South Carolina; Columbia (SC); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health and Life Insurance

Retirement Programs

Paid Tuition

Dependent Scholarships

Annual Leave

Sick Leave

13 Paid Holidays

Paid Parental Leave

Professional Development Opportunities

Job summary

The University of South Carolina seeks an Administrative Assistant to support the Department Chair in Biological Sciences. This role manages the Chair’s calendar, prepares confidential materials, and ensures smooth daily operations across faculty and staff.

Responsibilities include coordinating faculty recruitment, interviews, campus visits, travel, seminars, and departmental communications, in a collaborative academic setting that values organization and service.

Qualifications

• Proficiency in MS Office (Excel/Word) for daily operations.
• Strong writing, grammar, and proofreading skills.
• Excellent organization and ability to handle multiple priorities.
• Demonstrated initiative, judgment, and problem-solving abilities.
• Ability to manage confidential information with integrity.

Responsibilities

• Coordinate the Chair's calendar and meetings; manage scheduling.
• Prepare and maintain confidential correspondence and records.
• Support office operations and policy/procedure guidance.
• Coordinate faculty recruitment, interviews, and campus visits.
• Arrange travel, reimbursements, seminars, guest visits, and events.

Skills

MS Office proficiency

Writing/editing

Organization & time management

Initiative & problem solving

Confidentiality

Tools

MS Office

Job description

The University of South Carolina seeks an Administrative Assistant to support the Department Chair in Biological Sciences. This role manages the Chair’s calendar, prepares confidential materials, and ensures smooth daily operations across faculty and staff.

Responsibilities include coordinating faculty recruitment, interviews, campus visits, travel, seminars, and departmental communications, in a collaborative academic setting that values organization and service.