Executive Assistant to Deans (2–3 Month Contract) – Onsite

nextSource Connect; Providence (RI); On-site; USD 37,195 - 39,950; Part time

Job summary

nextSource Connect is seeking an experienced Executive Assistant to provide critical administrative support to two executives within the Office of the Dean. The role manages complex calendars, communications, meetings, and travel, ensuring smooth day-to-day operations in a fast-paced environment.

The ideal candidate has 3–5 years of EA or administrative experience, strong written communication, and proficiency in Microsoft Office Suite and Google Workspace.

Qualifications

• AA or equivalent combination of education and experience.
• 3–5 years of executive assistant, administrative support, or office management experience.
• Demonstrated experience supporting executives.
• Strong calendar management and scheduling experience.
• Excellent written communication skills with experience drafting professional correspondence.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Exceptional organizational, time management, and multitasking abilities.
• Ability to work independently and prioritize competing deadlines.

Responsibilities

• Manage calendars, schedules, and executive time management.
• Draft, edit, and manage professional correspondence, including emails, letters, and other communications.
• Coordinate and prepare materials for (high level and large) meetings, presentations, and events
• Assist with event set up and clean up.
• Arrange and manage travel logistics and itineraries.
• Maintain filing and front desk receptionist duties.
• Other ad hoc support as needed.

Skills

Calendar management

Written communication

Multitasking

Time management

Education

Associate degree

Tools

Microsoft Office Suite

Google Workspace

Job description

nextSource Connect is seeking an experienced Executive Assistant to provide critical administrative support to two executives within the Office of the Dean. The role manages complex calendars, communications, meetings, and travel, ensuring smooth day-to-day operations in a fast-paced environment.

The ideal candidate has 3–5 years of EA or administrative experience, strong written communication, and proficiency in Microsoft Office Suite and Google Workspace.