Executive Assistant to CTO & VP of Product — Remote

Bazeta; San Francisco (CA); Hybrid; USD 110,000 - 150,000; Full time

Job summary

Fieldguide is a remote-first startup based in San Francisco that builds AI-enabled software to streamline assurance and audit processes. We seek a highly organized Senior Executive Assistant to support our CTO and Vice President of Product, ensuring they stay focused on top priorities across the Engineer, Product and Design teams.

You will manage calendars, coordinate travel for customer visits and events, prepare meeting materials, and lead logistics for internal and external meetings.

Qualifications

• 5+ years of experience supporting C-suite leaders.
• Detail-oriented, proactive partner who can manage multiple priorities.
• Excellent written and verbal communication with internal and external stakeholders.
• Proficiency in Google Workspace and Slack; experience with automation and AI tools.

Responsibilities

• Manage CTO and VP of Product calendars with foresight.
• Coordinate travel for customer visits and industry events.
• Prepare meeting materials and drive agenda for reviews.
• Lead logistics for sales and customer success meetings.
• Support cross-functional EPD initiatives across engineering, product, and design.
• Plan all-hands and company-wide meetings.

Skills

Executive support

Calendar management

Cross-functional coordination

Communication

Tools

Google Workspace

Slack

AI tools

Job description

Fieldguide is a remote-first startup based in San Francisco that builds AI-enabled software to streamline assurance and audit processes. We seek a highly organized Senior Executive Assistant to support our CTO and Vice President of Product, ensuring they stay focused on top priorities across the Engineer, Product and Design teams.

You will manage calendars, coordinate travel for customer visits and events, prepare meeting materials, and lead logistics for internal and external meetings.