Senior Executive Assistant

Fieldguide; San Francisco (CA); Hybrid; USD 110,000 - 140,000; Full time

Job summary

Fieldguide, a remote-first startup in San Francisco, seeks a Senior Executive Assistant to support the CTO and VP of Product. You will manage calendars, coordinate across engineering, product, and design, and streamline operations in a fast-paced AI-driven environment.

Ideal candidates bring 5+ years supporting C-suite executives, superb organizational skills, and proficiency with Google Workspace and collaboration tools. This role offers high-impact work and growth in a dynamic culture.

Qualifications

• 5+ years supporting C-suite leaders in a high-growth tech environment.
• Detail-oriented with ability to manage multiple priorities.
• Excellent communication with internal and external stakeholders.

Responsibilities

• Manage calendars and priorities for CTO and VP of Product.
• Coordinate cross-functional initiatives across engineering, product, and design.
• Arrange travel, prepare meeting materials, and support customer-facing processes.
• Plan and logistics for All Hands and offsites.
• Collaborate with teams to streamline EA workflows using AI tools.

Skills

C-suite support

Microsoft Google Workspace

Proactive problem solving

Strong written & verbal communication

Calendar and schedule management

Stakeholder management

AI/automation tooling

Tools

Slack

Job description

About Us:

Fieldguide is establishing a new state of trust for global commerce and capital markets through automating and streamlining the work of assurance and audit practitioners specifically within cybersecurity, privacy, and ESG (Environmental, Social, Governance). Put simply, we build software for the people who enable trust between businesses.

We’re based in San Francisco, CA, but built as a remote-first company that enables you to do your best work from anywhere. We're backed by top investors including Growth Equity at Goldman Sachs Alternatives, Bessemer Venture Partners, 8VC, Floodgate, Y Combinator, DNX Ventures, Global Founders Capital, Justin Kan, Elad Gil, and more.

We value diversity — in backgrounds and in experiences. We need people from all backgrounds and walks of life to help build the future of audit and advisory. Fieldguide’s team is inclusive, driven, humble and supportive. We are deliberate and self-reflective about the kind of team and culture that we are building, seeking teammates that are not only strong in their own aptitudes but care deeply about supporting each other's growth.

As an early stage start-up employee, you’ll have the opportunity to build out the future of business trust. We make audit practitioners’ lives easier by eliminating up to 50% of their work and giving them better work-life balance. If you share our values and enthusiasm for building a great culture and product, you will find a home at Fieldguide.

About the Role:

Fieldguide is looking for a highly organized and proactive Senior Executive Assistant to support our Chief Technology Officer (CTO) and Vice President of Product. In this role, you will ensure both leaders remain focused on top priorities across the Engineer, Product, and Design (EPD) organization by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment. You will work closely with the CTO and VP of Product, coordinating across key EPD initiatives. This is a unique opportunity to take on a critical support role within a high-growth AI startup transforming the audit & advisory space, offering exposure to EPD strategy and operational execution.

What You’ll Do:

• Manage the calendars of the CTO and VP of Product with foresight, balancing competing priorities across both functions.
• Build and maintain relationships with key stakeholders, including customers, prospects, and cross-functional partners.
• Coordinate logistics for travel to customer and prospect visits, and industry events, including booking transportation and stay.
• Prioritize and prepare both leaders for meetings, such as preparing materials for customer meetings, pipeline reviews, and QBRs.
• Lead logistics and coordination for sales and customer success team meetings and offsites, including scheduling and agenda.
• Support planning for cross-functional EPD initiatives between engineering, product, and design teams.
• Coordinate company-wide meetings, such as All Hands, including scheduling and logistics.

About You:

• 5+ years of experience supporting C-suite level or senior leaders in a high-growth or fast-paced environment, ideally within technology startups.
• A master of details who can prioritize and execute multiple projects seamlessly.
• A proactive and dependable partner, adept at anticipating needs and driving solutions with minimal direction.
• Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders at all levels.
• Thrives in a rapidly evolving environment, embracing change with flexibility and a solutions-oriented mindset.
• Proficiency in Google Workspace (Docs, Sheets, Calendar) and collaboration tools such as Slack.
• Passionate about automation and proficient in using AI tools to make EA processes more efficient.

More about Fieldguide:

Fieldguide is a values-based company. Our values are:

• Fearless - Inspire & break down seemingly impossible walls.
• Fast - Launch fast with excellence, iterate to perfection.
• Lovable - Deliver happiness & 11 star experiences.
• Owners - Execute & run the business with ownership.
• Win-win - Create mutual value & earn trust for life.
• Inclusive - Scale the best ideas with inclusive teams.