Executive Assistant to CSO & Leadership Team — On-Site (Hybrid)

buckinstitute; Novato (CA); Hybrid; USD 95,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Paid parental leave

Vacation/sick leave

401(k) with 5% employer match

Student loan repayment

Job summary

The Buck Institute seeks an Executive Assistant to support the Chief Scientific Officer and the Executive Office on-site, with the possibility of a hybrid arrangement one day per week when on-site activities are not required. Responsibilities include managing calendars, travel, correspondence, and coordinating meetings, seminars, and education programs; support for NIH grant processes and lab operations.

This role requires 5+ years of administrative experience in nonprofit/research environments,

Qualifications

• Bachelor’s or Master’s degree required.
• 5+ years’ admin experience in nonprofit/research/academic settings supporting multiple high-level professionals.
• Experience with NIH grant applications, PubMed, and eRA Commons preferred

Responsibilities

• Manage CSO calendar, travel itineraries, and reimbursements.
• Provide comprehensive admin support including correspondence and file management.
• Coordinate education/training programs and seminars; handle event logistics.
• Support recruitment and lab operations scheduling and interviews.

Skills

Independent work

Initiative

Communication

Confidentiality

Organization

Multitasking

Supervisory skills

Attention to detail

Education

Bachelor’s or Master’s degree

Tools

Macintosh

MS Word

Excel

PowerPoint

Video conferencing software

Database software

Job description

The Buck Institute seeks an Executive Assistant to support the Chief Scientific Officer and the Executive Office on-site, with the possibility of a hybrid arrangement one day per week when on-site activities are not required. Responsibilities include managing calendars, travel, correspondence, and coordinating meetings, seminars, and education programs; support for NIH grant processes and lab operations.

This role requires 5+ years of administrative experience in nonprofit/research environments,