Executive Assistant to CSO & Leadership Team (Hybrid)

Buck Institute for Research on Aging; Novato (CA); Hybrid; USD 95,000 - 115,000; Full time

Benefits offered by this job

Health insurance

Paid parental leave

Vacation/sick leave

401(k) with 5% employer match

Student loan repayment

Job summary

The Buck Institute for Research on Aging is seeking an Executive Assistant to support the Chief Scientific Officer and Executive Office. This on-site role offers a hybrid option one day per week when on-site activities are not required, and provides comprehensive administrative support for the CSO's laboratory and executive activities.

Responsibilities include calendar management, travel coordination, drafting correspondence, supporting committees and seminars, coordinating events, and ensuring

Qualifications

• 5+ years' successful administrative experience in a non-profit, research, or academic environment supporting multiple high-level professionals
• Supervisory experience preferred
• Experience with NIH grant applications, PubMed, and eRA Commons preferred

Responsibilities

• Manage CSO's calendar, appointments, meetings, events, and priorities; coordinate travel itineraries and reimbursements
• Draft and manage correspondence; maintain CSO and lab files and documents
• Support Committee of Affiliations and Promotions with letters of recommendation and seminars
• Coordinate Office for Education and Training activities and development of a new PhD graduate program
• Coordinate R13 NIA Summer Training Course and host-site logistics every three years
• Coordinate laboratory operations and recruiting activities; schedule meetings and interviews
• Plan and coordinate recurring scientific and educational meetings with agendas, minutes, and IT/AV support
• Provide administrative support to Executive Team; process check requests, reimbursements, and purchasing

Skills

Calendar management

Executive support

Travel coordination

Communication

Confidentiality

Macintosh software

Event coordination

Data processing

Education

Bachelor's or Master's degree

Tools

Microsoft Office

Video conferencing

Job description

The Buck Institute for Research on Aging is seeking an Executive Assistant to support the Chief Scientific Officer and Executive Office. This on-site role offers a hybrid option one day per week when on-site activities are not required, and provides comprehensive administrative support for the CSO's laboratory and executive activities.

Responsibilities include calendar management, travel coordination, drafting correspondence, supporting committees and seminars, coordinating events, and ensuring