Executive Assistant to CSDO

Ultimate Staffing Services; San Jose (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Ultimate Staffing Services is seeking an Executive Assistant to support the Chief Strategy and Development Officer (CSDO) in San Jose, California. This role involves complex, confidential administration, meeting preparation, travel planning, and liaison with senior management.

You will manage calendars, draft reports and letters, handle communications, and assist with special projects. The ideal candidate is highly organized, discreet, and able to coordinate across departments under tight

Responsibilities

• Manage calendars, draft reports and letters, handle communications, and assist with special projects.
• Coordinate with senior management and cross-department teams to ensure timely completion of tasks.

Job description

Executive Assistant to CSDO (JN -082026-429321) San Jose, California

General Description

Under the general direction of the Business Office Manager, the Executive Assistant performs a variety of complex, professional, analytical, and confidential Administration services.

Responsibilities

Duties include:

• Responsible for day-to-day administrative functions of routine nature to complex special projects that require the ability to organize and communicate information.
• Provides administrative support to the COO or CSD and Senior Management such as prepare meeting minutes, reports, letters, memos and other correspondence.
• Provides support to include handling walk-up, phone interactions, and maintaining calendars, travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations.
• Performs a range of operational support activities to include but not limited to research and analysis on specific issues, special project oversight, and serving as liaison with other departments on basic administrative or operational matters.
• Compiles a variety of narrative, statistical, financial and other documentation as needed for various reports.
• Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
• Provides assistance and support in problem solving, project planning and management, and the development and execution of administrative and operational goals and objectives as requested.
• Track and report on Operations measures and targets
• Collaborate with department administrators to identify problems and trends in order to develop solutions to enhance the overall performance of Operations
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Work flexible schedule and overtime as necessary.

Secondary Responsibilities:

• Attend workshops, training and meetings as needed, and as requested.
• Perform other related duties as assigned by supervisor.