Executive Assistant to CPO | Hybrid, Salesforce Pro

Phaxis; New York (NY); Hybrid; USD 40,000 - 57,000; Full time

Job summary

Phaxis seeks an exceptionally polished Administrative Assistant to provide high-level support to the Chief People Officer. This permanent, full-time role offers a forever contract with an amazing company, in a hybrid work environment in New York.

Responsibilities include managing the CPO's complex calendars and travel, coordinating meetings, drafting and formatting executive communications, and handling contracts and expenses in Salesforce, with a 35-hour work week on-site/hybrid.

Qualifications

• Must have under 5 years of total professional experience.
• Exceptional calendar management and gatekeeping skills.
• Salesforce experience strongly preferred.
• Budget, expense, and financial administrative experience preferred.

Responsibilities

• Manage the CPO's complex calendars, schedules, meetings, and travel logistics.
• Coordinate internal and external meetings, prepare agendas and materials.
• Draft, proofread, and format correspondence, presentations, reports for senior leadership and Board.
• Maintain records, manage contracts in Salesforce, process expenses, and coordinate vendor documentation.

Skills

Executive presence

Calendar management

Salesforce

Budget/expense experience

Foundations/HR/Finance experience

Tools

Salesforce

Job description

Phaxis seeks an exceptionally polished Administrative Assistant to provide high-level support to the Chief People Officer. This permanent, full-time role offers a forever contract with an amazing company, in a hybrid work environment in New York.

Responsibilities include managing the CPO's complex calendars and travel, coordinating meetings, drafting and formatting executive communications, and handling contracts and expenses in Salesforce, with a 35-hour work week on-site/hybrid.