Executive Assistant to Corporate VP — Fast-Paced

AMD; Boxborough (MA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Benefits at a glance

Job summary

AMD, based in Boxborough, MA, is seeking an experienced Executive Assistant to support a Corporate Vice President in a fast-paced, evolving environment. You will manage calendars, coordinate travel (domestic and international), prepare expense reports, and interact with management, customers, and staff to ensure smooth daily operations.

The role requires strong organizational and communication skills, the ability to work independently, and excellence in multi-tasking within a C-Suite setting.

Qualifications

• Direct work experience supporting executive-level leaders.
• Proven experience of executive administrative support at a senior level.
• Strong organizational and communication skills; ability to work independently as well as part of a team.
• Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP.
• Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action.
• Strong multi-tasking skills.
• Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness.

Responsibilities

• Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel.
• Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion.
• Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary.
• Review and answer mail and inquiries and determine if executive action is required.
• Exercise judgment and initiative with high degree of flexibility.
• Set up and maintain propriety files and record retention schedules.
• Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence.
• Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes.
• Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.

Skills

Executive support

Calendar management

Travel coordination

Communication

Problem solving

Education

Bachelor’s degree

Tools

PowerPoint

Excel

Word

SharePoint

SAP

Job description

AMD, based in Boxborough, MA, is seeking an experienced Executive Assistant to support a Corporate Vice President in a fast-paced, evolving environment. You will manage calendars, coordinate travel (domestic and international), prepare expense reports, and interact with management, customers, and staff to ensure smooth daily operations.

The role requires strong organizational and communication skills, the ability to work independently, and excellence in multi-tasking within a C-Suite setting.