Executive Assistant to COO — School District Operations

TrulyHired; Columbus (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Upper Arlington City Schools seeks an Executive Assistant to support the Chief Operating Officer and associated offices. The role involves coordinating budgets, organizing meetings, managing correspondence, and maintaining essential records and projects with minimal supervision.

The position requires strong attention to detail, excellent communication, and proficient use of Google Drive, word processing, spreadsheets, and presentation tools.

Qualifications

• Bachelor's or associate's degree preferred or high school diploma/GED.
• Two to three years of related administrative assistant experience.
• Such alternatives to the above qualifications as the Supervisor and/or Board of Education may find appropriate.

Responsibilities

• Provide administrative assistance, including writing/editing emails and memos for the executive.
• Maintain comprehensive corporate records, documents, and reports.
• Perform accounting and bookkeeping duties for COO and department budgets.
• Manage projects from start to finish with minimal supervision.
• Assist with management of Workers' Compensation responsibilities.
• Assist with district facility rental program management.
• Organize meetings: scheduling, reminders, and catering when needed.
• Answer incoming calls politely and take accurate messages.
• Welcome visitors and direct them to appropriate departments.
• Manage executive and department calendars and prioritize sensitive matters.
• Use word processing, spreadsheets, and presentation software to prepare reports.

Skills

Time management

Verbal and written communication

Organizational skills

Prioritization

Gatekeeper to executives

Google Drive Suite

Word processing

Spreadsheets

Presentation software

Email management

Calendar management

Education

Bachelor's or associate degree preferred / GED

Tools

Google Drive Suite

Word processing

Spreadsheets

Presentation software

Email management

Calendar management

Job description

Upper Arlington City Schools seeks an Executive Assistant to support the Chief Operating Officer and associated offices. The role involves coordinating budgets, organizing meetings, managing correspondence, and maintaining essential records and projects with minimal supervision.

The position requires strong attention to detail, excellent communication, and proficient use of Google Drive, word processing, spreadsheets, and presentation tools.