Executive Administrative Assistant - COO

Alexandria City Public Schools; Alexandria (VA); On-site; USD 48,000 - 64,000; Full time

Job summary

Alexandria City Public Schools seeks an Executive Administrative Assistant to provide confidential, executive‑level support to the Chief Operating Officer and the Facilities and Operations department. The role manages scheduling, correspondence, meeting coordination, budget and procurement support, and preparation of Board materials, while maintaining discretion with sensitive information.

This 12‑month, 240‑day position reports to the COO and requires a bachelor’s degree with at least three

Qualifications

• Bachelor's degree required.
• Minimum three years of progressively responsible administrative or executive support experience, preferably in a K-12/public sector setting.

Responsibilities

• Provides confidential executive support to COO and Facilities & Operations.
• Manages scheduling, correspondence, meeting coordination, budgeting, procurement, and board materials.
• Maintains discretion with highly sensitive information and supports project tracking.

Education

Bachelor's degree

Job description

Alexandria City Pub Sch Dist Central Office: Facilities & Operations - Alexandria, Virginia Open in Google Maps

Starting Date: Immediately

Job Description

Job Description:

The Executive Administrative Assistant provides comprehensive, confidential, and executive-level administrative support to the Chief Operating Officer (COO) and serves as a key administrative resource for the Facilities and Operations department. The position manages and coordinates the administrative functions of the Office of the COO, including executive scheduling, correspondence, meeting coordination, budget and procurement support, preparation of Board and executive-level materials, project and deadline tracking, records management, and communication with internal and external stakeholders.

The position regularly handles highly sensitive and confidential personnel, operational, financial, legal, and organizational matters and must exercise a high degree of discretion, independent judgment, professionalism, and initiative. The Executive Administrative Assistant anticipates the needs of the COO, monitors priorities and deliverables across the operational portfolio, facilitates timely follow-up, and assists in ensuring the efficient and effective operation of the Office of the COO and Facilities and Operations department.

This is a 12-month, 240 day Support position reporting directly to the Chief Operating Officer.

Qualifications:

• Education: Bachelor’s degree in business administration, public administration, organizational management, or a related field required. A combination of relevant education, training, and progressively responsible experience may be considered
• Experience: Minimum of three years of progressively responsible administrative, executive support, operations, project coordination, or related experience. Experience supporting senior or executive-level leadership in K-12 preferred. Demonstrated experience supporting a large-scale operation, department, or senior executive is preferred. Experience supporting executive-level leadership and/or working within a K-12 educational system, public‑sector organization, or similarly complex organization is preferred.

Knowledge, Skills, and Abilities:

• Demonstrates strong executive administrative support, including the ability to anticipate executive needs, manage competing priorities, coordinate complex schedules and projects, and independently follow through on assignments. Exercises exceptional confidentiality, discretion, sound judgment, and attention to detail when handling sensitive personnel, operational, financial, legal, and School Board matters. Communicates effectively both orally and in writing; prepares polished executive‑level materials; and demonstrates proficiency in budget administration, procurement, project tracking, workflow coordination, spreadsheets, presentations, word processing, and other office technology. Builds productive relationships with diverse internal and external stakeholders, provides responsive and solution‑oriented customer service, adapts effectively to changing and time‑sensitive operational priorities, and works collaboratively and independently to support the COO and advance