Executive Assistant to COO (Remote-Friendly)

Technology Service Corporation

Washington

Hybrid

USD 90,000 - 120,000

Full time

9 days ago

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Benefits offered by this job

401k Plan

Flexible Work Schedules

Tuition Reimbursement

Co-Sponsored Health Plan

Paid Leave

Job summary

FALCATA in Huntsville, AL (or DC metro area) seeks an experienced Executive Assistant to support the COO. The role offers telework with on-site requirements at major locations and travel to Huntsville, AL or Crystal City, VA as needed.

The Executive Assistant will manage calendars, coordinate domestic and international travel, prepare briefings, and handle confidential information with discretion. Requires 8+ years of executive office experience, a bachelor’s degree, US citizenship, and the

Qualifications

8+ years of executive-level office management experience or equivalent.
US citizenship with ability to obtain and maintain a security clearance.

Responsibilities

Develop and optimize executive office processes, systems, and tools.
Prioritize and track executive workflow with confidentiality.
Review documents for content, accuracy, and staff coordination.
Prepare briefing materials and talking points for meetings with attendees and partners.
Evaluate dissemination of sensitive information and alert COO of issues.
Manage COO calendars, coordinate high-level meetings, security clearances, and VIP logistics.
Plan domestic and foreign travel itineraries, lodging, and expenses.
Coordinate company events led by the COO and ensure smooth execution.
Oversee day-to-day administrative and facilities management.