Hybrid Executive Assistant to COO | Remote

TSC; Huntsville (AL); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

401k Plan

Flexible Work Schedules

Tuition Reimbursement

Co-Sponsored Health Plan

Paid Leave

Job summary

FALCATA seeks an experienced Executive Assistant based in the Huntsville or DC metro area to support the COO. This role offers telework with on-site requirements at Huntsville, AL or Crystal City, VA, and requires coordinating complex scheduling and travel.

The ideal candidate has 8+ years of executive‑level experience, US citizenship for security clearance, and exceptional organizational and communication skills. Travel up to 10% may be required.

Qualifications

• Bachelor's degree in business administration or related field.
• US citizenship with ability to obtain security clearance as needed.
• Highly organized with strong judgment and diplomacy; proficient in standard business practices.

Responsibilities

• Coordinate COO workflows; manage calendars, meetings, travel, and events.
• Review documents for accuracy and coordination.
• Prepare talking points and background info for executive engagements with customers and partners.
• Disseminate sensitive information appropriately and flag issues to COO.
• Plan domestic and foreign travel itineraries and logistics.
• Oversee day-to-day administrative and office requirements.
• Prepare weekly summaries of key events and priorities.
• Other duties as assigned by supervisor.

Skills

Executive support

Security clearance

Calendar management

Travel planning

Written/verbal communication

Education

Bachelor's degree in business administration or related field

Job description

FALCATA seeks an experienced Executive Assistant based in the Huntsville or DC metro area to support the COO. This role offers telework with on-site requirements at Huntsville, AL or Crystal City, VA, and requires coordinating complex scheduling and travel.

The ideal candidate has 8+ years of executive‑level experience, US citizenship for security clearance, and exceptional organizational and communication skills. Travel up to 10% may be required.