Executive Assistant to COO — Hybrid/Travel

Technology Service Corporation; Huntsville (AL); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401k Plan

Flexible Work Schedules

Tuition Reimbursement

Co-Sponsored Health Plan

Paid Leave

Job summary

FALCATA is seeking an experienced Executive Assistant based in the Huntsville or DC metro area to support the COO. This telework‑eligible role may require on‑site presence at Huntsville, AL or Crystal City, VA.

The Executive Assistant provides direct executive support, helping with coordination, scheduling, and sensitive information while maintaining confidentiality in a fast‑paced environment.

Qualifications

• Bachelor’s degree or equivalent plus 8+ years of executive‑level office experience.
• US citizenship with ability to obtain and maintain security clearance as needed.
• Highly organized with strong judgment, tact, and diplomacy.
• Willingness to travel up to 10% and work under tight deadlines.

Responsibilities

• Develop and maintain processes, systems, and tools to optimize the Executives’ office and time.
• Prioritize and track internal and external taskings, adapt schedules based on criticality and confidentiality.
• Review documents for content and accuracy and coordinate staff.
• Support engagements with talking points, background research, and attendee information.
• Manage the COO’s calendars, coordinate meetings and events, arrange security clearances and VIP logistics.
• Plan domestic and international travel, coordinating itineraries and expenses.
• Facilitate company events led by the COO and ensure smooth execution.
• Monitor day‑to‑day administrative and facility responsibilities.

Skills

Executive support

Calendar management

Travel planning

Communication

Education

Bachelor’s degree in business administration

Job description

FALCATA is seeking an experienced Executive Assistant based in the Huntsville or DC metro area to support the COO. This telework‑eligible role may require on‑site presence at Huntsville, AL or Crystal City, VA.

The Executive Assistant provides direct executive support, helping with coordination, scheduling, and sensitive information while maintaining confidentiality in a fast‑paced environment.