Executive Assistant to COO - Manufacturing Ops Partner

SureFire LLC; Fountain Valley (CA); On-site; USD 100,000 - 120,000; Full time

Job summary

SureFire LLC in Fountain Valley, CA seeks an Executive Assistant to the Chief Operating Officer to ensure the seamless operation of the executive office in a manufacturing environment. The role provides comprehensive administrative support, enabling the COO to focus on strategic initiatives and leadership across departments.

You will manage calendars, coordinate meetings, screen calls, handle confidential information, assist with budgets and expenses, and support governance, investor relations,

Qualifications

• Experience in manufacturing or a similarly complex operational environment.
• Familiarity with financial reporting and budgeting processes preferred.
• Proven ability to manage multiple priorities.
• Excellent written and verbal communication skills with a high degree of professionalism and discretion.
• Must be willing to work late and during end-of-year inventory.
• AA or Technical Certification in Accounting is preferred.

Responsibilities

• Assist Accounting Department by providing organizational support to align with COO guidance.
• Manage and maintain complex calendars for the COO, triaging, prioritizing, and scheduling meetings and travel.
• Screen calls and visitors to preserve COO’s time for critical priorities.
• Handle confidential information with discretion and professionalism.
• Assist in budgets, expense reports, and financial documentation as directed by the COO.
• Coordinate internal and external meetings, including logistics and follow-up on action items.
• Maintain department records, forms, and operating procedures for compliance.
• Support lean manufacturing process improvements and 6S principles.
• Maintain a safe and professional work environment.

Skills

Calendar management

Gatekeeping / screening calls

Written and verbal communication

Discretion / confidentiality

Problem solving

Teamwork

Adaptability / flexibility

Education

AA or Technical Certification in Accounting

Up to 4 years' relevant work experience

Tools

MS PowerPoint

MS Excel

MS Word

Outlook

Kinetic system

Job description

SureFire LLC in Fountain Valley, CA seeks an Executive Assistant to the Chief Operating Officer to ensure the seamless operation of the executive office in a manufacturing environment. The role provides comprehensive administrative support, enabling the COO to focus on strategic initiatives and leadership across departments.

You will manage calendars, coordinate meetings, screen calls, handle confidential information, assist with budgets and expenses, and support governance, investor relations,