Executive Assistant - COO & VP Manufacturing

Haribo; Pleasant Prairie (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

HARIBO of America, Inc. is seeking an Executive Assistant to support the COO & VP of Manufacturing on-site at the Pleasant Prairie, Wisconsin plant. The role focuses on calendar management, travel coordination, and high-level administrative tasks to keep the manufacturing leadership team running smoothly.

The ideal candidate has 5+ years supporting senior leaders in manufacturing settings, strong MS Office skills, and a proactive, confidential approach to handling executives' needs.

Qualifications

• 5+ years of experience supporting senior level Executives (Director level or above) in a fast-paced environment, ideally manufacturing.
• Proven ability to manage calendars and schedules, and book domestic and international travel for senior leaders.
• Advanced proficiency in MS Office (Word, PowerPoint, Excel, Outlook) and handling confidential information.

Responsibilities

• Provide full administrative support by assisting in managing and tracking deliverables and ensuring deadlines.
• Manage schedules and calendars with full access to calendars; plan ahead for Executive needs.
• Ensure Executive is prepared with materials for meetings and daily schedule.
• Plan and book international and domestic travel including air, lodging, and ground transportation.
• Assist in organizing events and off-site meetings with venue, catering, A/V, and related needs.
• Maintain travel and expense reports and corporate credit card profiles.
• Work effectively in a fast-paced environment with all levels of the organization.
• Provide executive support on-site at HARIBO factory in Pleasant Prairie, WI.

Skills

Calendar management

Travel booking

Executive support

MS Office

Confidentiality

Communication

Organizational skills

Relationship building

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Concur

Job description

We are the world's #1 gummi candy manufacturer. It's a great time to join HARIBO and help spread "Childlike Happiness" (one of our core values) to consumers across the United States.

Supporting both our COO/Chief Operations Officer & VP of Manufacturing, located on-site at our manufacturing plant in Pleasant Prairie, Wisconsin, the Executive Assistant will provide high-level administrative and organizational support to both our COO and our VP of Manufacturing. It's a great time to join HARIBO as we continue to spread "Childlike Happiness" (one of our core values) to consumers across the country. Are you HARIBO?

The Executive Assistant for the COO & VP of Manufacturing plays an integral role to ensure an effective and smooth-running manufacturing organization, partnering closing with the Executive Assistant peers and engaging with our factory leadership team.

The ideal Executive Assistant will have 5+ years of experience supporting senior level Executives (Director level or above) in a fast-paced environment - ideally within a manufacturing environment. The proven ability to manage calendars and schedules effectively, prior experience booking both domestic and international travel for senior leaders, and demonstrate initiative and a pro-active mindset. Are you HARIBO?

Responsibilities:

• Provide full administrative support by assisting in managing and tracking deliverables and ensuring deliverables are completed within deadlines
• Manage schedules and calendars, including all meetings and appointments with full access to calendars. Take pro-active approach, looking ahead to ensure the schedule is planned effectively for the Executive
• Ensure Executive is prepared for and has the right materials for meetings on a daily schedule
• Plan and book international and domestic travel including air, lodging, and ground transportation
• Assist in the organization of company events and off-site corporate meetings including arrangement of event location, food and beverage arrangements, audio and visual equipment requirements, and so on
• Manage and maintain travel and expense reports and corporate credit card profile
• Ability to work in a fast-paced and changing environment and ability to work well with all levels of the organization
• Provide Executive Administrative support to our COO & VP of Manufacturing on-site at the HARIBO factory in Pleasant Prairie, Wisconsin

Qualifications:

• High School Diploma
• 5+ years of Executive Assistant or Administrative Assistant support for C-Suite and/or manufacturing senior level leaders (Directors and above in a Manufacturing environment)
• Demonstrated advanced proficiency in MS Office including Word, PowerPoint, Excel, and Outlook

Preferred Qualifications:

• Associate's Degree or Bachelor's Degree
• Prior experience supporting Executives (Directors or above) in a global organization
• Prior experience with Concur or similar travel/expense management systems
• Prior experience booking international travel arrangements
• Fluency in German and/or prior experience working for a German owned/European owned organization can be helpful but is not required

Skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced manufacturing environment
• Ability to work independently
• Demonstrative initiative and pro-active mindset
• Strong communication skills, both verbal and written
• Strong relationship building skills with both internal and external stakeholders at all levels within a manufacturing and corporate environment
• Ability to handle highly sensitive information with confidentiality

HARIBO of America, Inc. is an Equal Employment Opportunity Employer and maintains a Drug-Free Workplace. Employment at HARIBO of America, Inc. is subject to post offer, pre-employment drug testing. The Company's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, including protected veteran status, genetic information or any other basis protected by applicable federal, state, or local laws. HARIBO also prohibits harassment of applicants or employees based on any of these protected categories. It is also HARIBO's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

HARIBO is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation to assist with completing the electronic application, please contact the location for which you are applying and ask to speak with the human resources representative or email [e-mail].