Executive Assistant to COO — Operations & Governance

Socket.dev; Fountain Valley (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

SureFire in California seeks an Executive Assistant to the COO to keep the executive office running smoothly in a dynamic manufacturing environment.

You will manage calendars, coordinate meetings, screen calls, handle confidential information, assist with budgets, and support governance, investor relations, and property management. This role requires proactive problem solving, strong communication, and the ability to work late when needed.

Qualifications

• Experience working within the manufacturing industry or a similarly complex operational environment.
• Familiarity with financial reporting and budgeting processes preferred.
• Demonstrated ability to work independently and anticipate executive needs proactively is a must.
• Proven ability to manage multiple priorities and work effectively under pressure in a fast‑paced environment.
• Excellent written and verbal communication skills with a high degree of professionalism and discretion.
• Must be willing to work late and off-hours.

Responsibilities

• Assist Accounting Department by providing organizational support to align with COO guidance.
• Manage and maintain complex calendars for the COO with scheduling and travel arrangements.
• Screen calls and visitors to preserve the COO’s time for priorities.
• Handle confidential information with discretion and professionalism.
• Assist in budgeting, expense reports, and financial documentation as directed by the COO.
• Support special projects and coordinate internal/external meetings and agendas.
• Act as Records Officer to ensure compliance with company forms, records, and procedures.

Skills

Calendar management

Gatekeeping

Budgeting

Communication

Discretion

Lean principles

Education

AA or Technical Certification in Accounting

Tools

MS PowerPoint

MS Excel

MS Word

Outlook

Kinetic system

Job description

SureFire in California seeks an Executive Assistant to the COO to keep the executive office running smoothly in a dynamic manufacturing environment.

You will manage calendars, coordinate meetings, screen calls, handle confidential information, assist with budgets, and support governance, investor relations, and property management. This role requires proactive problem solving, strong communication, and the ability to work late when needed.