Executive Assistant to COO — Cross-Functional Ops

The Fairness Project; United States; A distancia; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

Guardrails Action is hiring a Special Assistant to keep our executive team organized and support cross-functional initiatives. The right candidate will have years of experience owning executive support functions, create fit-for-purpose systems, and balance detail with efficiency. This role reports to the Chief Operating Officer.

Key responsibilities include calendar and inbox management, travel coordination, expense reporting, briefing memos, and cross-functional event planning.

Formación

• 3–5 years of executive support or equivalent role.
• Experience managing a senior leader's calendar and inbox.
• Ability to maintain a 2-hour response time during business hours.
• Excellent writing skills and discretion with confidential info.
• Proficiency with Google Workspace and video conferencing tools.
• Experience in political organizations is a plus.

Responsabilidades

• Own executive calendars, schedule meetings, and coordinate travel.
• Monitor and triage inboxes; draft responses in executives' voice.
• Coordinate travel logistics and manage expense reporting.
• Develop briefing memos and track priorities for leadership.
• Plan events and capture decisions with next steps.

Conocimientos

Executive support

Calendar management

Inbox management

Written communication

Discretion

Cross-functional collaboration

Herramientas

Google Workspace

Video conferencing tools

Descripción del empleo

Guardrails Action is hiring a Special Assistant to keep our executive team organized and support cross-functional initiatives. The right candidate will have years of experience owning executive support functions, create fit-for-purpose systems, and balance detail with efficiency. This role reports to the Chief Operating Officer.

Key responsibilities include calendar and inbox management, travel coordination, expense reporting, briefing memos, and cross-functional event planning.