Executive Assistant

BrownWinick Law Firm; Des Moines (IA); On-site; USD 60,000 - 80,000; Full time

Job summary

BrownWinick Law Firm is seeking an Executive Assistant to provide dedicated support to the Chief Operating Officer. The role requires proactive organization, discretion, and the ability to manage sensitive information while coordinating projects and prioritizing leadership initiatives.

The successful candidate will support other members of the administrative leadership team, prepare materials for leadership, and help ensure smooth operations across firm functions in a fast-paced environment.

Qualifications

• 5+ years of executive administrative support experience preferred.
• Experience supporting senior leadership or executive teams.
• Exceptional organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage competing priorities.
• Professionalism, discretion, and sound judgment.

Responsibilities

• Manage and coordinate the COO's calendar, meetings, and priorities.
• Prepare correspondence, presentations, reports, and meeting materials.
• Coordinate leadership meetings, retreats, and firm-wide initiatives.
• Track projects, deadlines, and follow-up action items.
• Arrange travel, prepare expense reports, and support executive logistics.
• Serve as a liaison between the COO and attorneys, staff, vendors, and external business partners.
• Assist with operational reporting, strategic initiatives, and special projects.
• Provide administrative and project support to other members of the administrative leadership team as needed.
• Maintain confidential executive and operational information.

Skills

Executive support

Organizational skills

Communication

Problem-solving

Attention to detail

Prioritization

Discretion

Independent work

Cross-department collaboration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Executive Assistant to the Chief Operating Officer

BrownWinick is seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to our Chief Operating Officer (COO). This position serves as a trusted partner to the COO and plays a critical role in supporting firm operations, strategic initiatives, leadership communications, and executive-level priorities.

In addition to supporting the COO, this position may provide administrative and project support to other members of the firm's administrative leadership team as business needs arise. The ideal candidate thrives in a fast-paced professional environment, exercises sound judgment, manages confidential information with discretion, and enjoys coordinating projects and helping leaders stay organized and effective.

What You'll Do

• Manage and coordinate the COO's calendar, meetings, and priorities.
• Prepare correspondence, presentations, reports, and meeting materials.
• Coordinate leadership meetings, retreats, and firm-wide initiatives.
• Track projects, deadlines, and follow-up action items.
• Arrange travel, prepare expense reports, and support executive logistics.
• Serve as a liaison between the COO and attorneys, staff, vendors, and external business partners.
• Assist with operational reporting, strategic initiatives, and special projects.
• Provide administrative and project support to other members of the administrative leadership team as needed.
• Maintain confidential executive and operational information.

What We're Looking For

• 5+ years of executive administrative support experience preferred.
• Experience supporting senior leadership or executive teams.
• Exceptional organizational, communication, and problem-solving skills.
• Strong attention to detail and ability to manage competing priorities.
• Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Professionalism, discretion, and sound judgment.
• Ability to work independently while collaborating effectively across departments.

Why Join BrownWinick?

At BrownWinick, you'll have the opportunity to work closely with firm leadership and contribute to initiatives that impact the entire organization. This role offers meaningful work, professional growth opportunities, and the chance to make a visible impact while supporting the continued success of our firm.