Executive Assistant to Co-Founder — Fast-Paced Festival HQ

Breakaway; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Flexible work environment

Comprehensive medical, dental, and vis

401(k) plan with employer matching

Paid Vacation Plans

Job summary

Breakaway, a premier entertainment and music festival multimedia company with a Columbus headquarters, seeks an Executive Assistant to partner with leadership, drive efficiency, and streamline day-to-day operations.

You will manage calendars, coordinate meetings and travel, prepare materials, and ensure leaders are prepared across priorities in a fast-paced environment. This in-office role requires local presence in Columbus, OH.

Qualifications

• 1-3+ years of experience in administrative support, operations coordination, or office management.
• Located in or willing to relocate to Columbus, Ohio
• Experience supporting leadership or executives in a professional environment
• Strong organizational and time-management skills
• Ability to manage multiple priorities in a fast-paced environment
• Clear written and verbal communication skills
• High attention to detail and strong follow-through
• Comfortable handling confidential information
• Proactive problem-solver who takes initiative
• Experience coordinating travel logistics and scheduling
• Proficiency in Google Workspace and Microsoft Office
• Experience in entertainment, events, agency, or startup environments is a plus
• Positive attitude and team-first mindset

Responsibilities

• Own the day-to-day operations, organization, and overall experience of the Columbus office, ensuring a clean, functional, and welcoming environment
• Manage office supplies, equipment, kitchen inventory, and workspace setup to support team productivity
• Serve as the primary point of contact for office vendors, building management, and service providers, coordinating maintenance, cleaning, and ongoing office needs
• Handle incoming mail, document distribution, scanning, and check deposits
• Oversee office access, including employee parking passes, key distribution, and visitor/contractor coordination
• Greet and assist visitors, ensuring a positive and professional in-office experience
• Prepare and reset meeting rooms and shared spaces, and coordinate catering, meals, and meeting materials as needed
• Support employee onboarding logistics, including workspace setup and in-office readiness
• Maintain shared resources, internal documentation, and office systems
• Assist with office improvements, furniture orders, and workspace-related projects
• Flex schedule as needed to support meetings, guests, and office initiatives outside of standard office days
• Provide high-level administrative support to the Co-Founder and in-office leadership team
• Manage complex calendars, scheduling, and meeting coordination across internal and external stakeholders
• Coordinate travel logistics and maintain detailed itineraries
• Act as a central point of contact for leadership-related communication and coordination
• Prepare agendas, presentations, and key meeting materials
• Track follow-ups, action items, and deadlines to ensure execution and accountability
• Screen and prioritize incoming requests, communications, and competing priorities
• Assist with expense tracking, invoice management, and administrative reporting
• Support logistics for leadership meetings, events, and company-wide initiativesMaintain confidentiality across sensitive information, files, and communications
• Assist with ad hoc administrative tasks and occasional local errands as needed

Skills

Calendar management

Travel coordination

Executive support

Google Workspace

Microsoft Office

Communication

Tools

Google Workspace

Microsoft Office

Job description

Breakaway, a premier entertainment and music festival multimedia company with a Columbus headquarters, seeks an Executive Assistant to partner with leadership, drive efficiency, and streamline day-to-day operations.

You will manage calendars, coordinate meetings and travel, prepare materials, and ensure leaders are prepared across priorities in a fast-paced environment. This in-office role requires local presence in Columbus, OH.