Executive Assistant to Co-Chairman – Entertainment Agency

The Gersh Agency; Beverly Hills (CA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Full benefits

Job summary

The Gersh Agency in Beverly Hills is seeking a highly organized Assistant to support our Co-Chairman overseeing the Below-the-Line (BTL) and Motion Picture Literary departments and represents an exceptional roster of writers and directors.

The ideal candidate has 1+ years of entertainment industry experience – preferably assisting a high-volume executive – and thrives in a fast-paced, detail-heavy environment.

Qualifications

• Bachelor's degree required.
• Familiarity and experience working with top executives, production companies, and key players across the entertainment industry is strongly preferred.
• Detail-oriented, motivated and ability to manage multiple projects and expectations.
• Excellent written/verbal communication and interpersonal skills.
• Must be able to handle highly confidential information with discretion.
• Positive attitude, highly organized, and ability to work well under pressure.

Responsibilities

• Manage a high volume of emails and phone calls from clients, producers, production companies, studio executives/staff, and accounting departments.
• Generate client deal memos, invoices, and start paperwork.
• Send clients script submissions and set client meetings.
• Update client avails, resumes, and websites.
• Communicate deal points to the accounting department through Trust Accounting and assist with payment tracking.
• Maintain and update project tracking grid.
• Prepare monthly expense reports.

Skills

Email management

Client coordination

Detail oriented

Strong communication

Discretion with confidential info

Highly organized

Education

Bachelor's degree

Job description

The Gersh Agency in Beverly Hills is seeking a highly organized Assistant to support our Co-Chairman overseeing the Below-the-Line (BTL) and Motion Picture Literary departments and represents an exceptional roster of writers and directors.

The ideal candidate has 1+ years of entertainment industry experience – preferably assisting a high-volume executive – and thrives in a fast-paced, detail-heavy environment.