Executive Assistant to Co-CEO & Corporate Development

Jimmy T. Wood, LLC.; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Jimmy T. Wood, LLC. is seeking an Executive Assistant to support the Co-CEO and Corporate Development team in New York City. This full-time role involves managing calendars, coordinating domestic and international travel, preparing materials, and handling confidential information with professionalism.

The ideal candidate has extensive experience supporting a CEO or senior leader in fast-paced environments and will work closely with the NYC office. In-office attendance is required.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 5+ years of executive assistant or senior administrative support experience preferred.
• Experience supporting a CEO or C-suite executive preferred.
• Experience coordinating calendars, travel, and meetings for multiple executives.

Responsibilities

• Manage the CEO’s calendar and coordinate internal and external meetings.
• Coordinate domestic and international travel arrangements and itineraries.

Skills

Calendar management

Executive travel planning

Meeting coordination

Written and verbal communication

Discretion & confidentiality

Education

Bachelor’s degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant to Co-CEO & Corporate Development

Full Time New York, NY, US

Salary Range: $90,000.00 To $120,000.00 Annually

Position Summary

The Executive Assistant provides high-level administrative support to the Co-Chief Executive Officer (CEO) and the Corporate Development team. This individual is responsible for managing schedules, coordinating meetings and travel, preparing materials, and providing day-to-day administrative support to help the Co-CEO and Corporate Development team operate the business efficiently. There will be need to be close collaboration with the Executive Assistant that supports the other Co-CEO in the Wellesley, MA office.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working in a fast-paced environment with changing priorities. This position requires professionalism, sound judgment, and the ability to handle confidential and sensitive business information.

Key Responsibilities

CEO Support

• Manage the CEO’s calendar, including scheduling and coordinating internal and external meetings.
• Coordinate domestic and international travel arrangements, itineraries, accommodations, and transportation.
• Proactively manage scheduling conflicts, changes, and meeting priorities.
• Prepare and organize meeting materials, presentations, correspondence, and other documents.
• Coordinate meetings and communications with senior executives, board members, investors, business partners, and other external stakeholders.
• Assist with meeting logistics and follow-up items as needed.
• Process expense reports, invoices, and other administrative documentation.
• Maintain executive files, contacts, and other confidential information.
• Coordinate executive meetings, dinners, events, and off-site activities.
• Provide general administrative and project support to the CEO as needed.

Corporate Development Support

• Provide administrative support to members of the Corporate Development team.
• Coordinate internal and external meetings related to acquisitions, investments, partnerships, and other strategic initiatives.
• Manage calendars and assist with travel arrangements for members of the Corporate Development team.
• Coordinate meetings and communications with investment banks, advisors, consultants, legal counsel, potential acquisition targets, and other external parties.
• Assist with the preparation, formatting, and organization of presentations, meeting materials, and other documents.
• Help coordinate diligence meetings, management presentations, and other transaction-related activities.
• Maintain organized electronic files and assist with document management for active and prospective transactions.
• Process expense reports and invoices and provide other administrative support to the team.
• Coordinate day-to-day administration of the 8-person NYC office space
• Assist with special projects and team initiatives as needed.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and relevant experience.
• 5+ years of Executive Assistant or senior-level administrative support experience preferred.
• Prior experience supporting a CEO, C-suite executive, or other senior leader strongly preferred.
• Experience supporting multiple executives or a team in addition to a senior executive preferred.
• Experience in financial services, private equity, investment banking, corporate development, professional services, or a similar fast-paced corporate environment is a plus.
• Strong experience managing complex calendars, executive travel, and meeting coordination.
• Exceptional organizational and time-management skills with strong attention to detail.
• Ability to prioritize multiple requests and adapt quickly to changing schedules and business needs.
• Excellent written and verbal communication skills.
• Strong judgment, professionalism, and discretion when handling confidential and sensitive information.
• Proactive, resourceful, dependable, and able to work independently.
• Strong interpersonal skills and ability to interact professionally with senior executives and external stakeholders.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.

This is a full-time, in-office position based in New York City. Regular and reliable in-office attendance is an essential component of the role given the position’s direct support of the Co-CEO and Corporate Development team. Flexibility outside of normal business hours may occasionally be required based on executive travel, meetings, transaction activity, and other business needs.