Contract Executive Assistant to Director – Events & Admin

University of North Carolina at Wilmington; Wilmington, Northern (NC, KY); Hybrid; USD 25,000 - 34,000; Full time

Job summary

University of North Carolina Wilmington is seeking an Executive Assistant to support the Executive Director and CMS leadership. You will manage the director’s calendar, draft correspondence and coordinate events with faculty and external stakeholders.

Responsibilities include travel authorizations, CMS meetings, tours for prospective students, and back-up support for the Administrative Associate. This is a temporary, full-time position with standard work hours.

Qualifications

• High school diploma or equivalent with 3 years admin/office mgmt exp, or an associate's degree with 1 year.
• Bachelor’s degree preferably in business administration or related discipline.
• All degrees must be from accredited institutions.

Responsibilities

• Manage the director’s calendar and schedule appointments.
• Provide correspondence on behalf of the Executive Director to faculty/staff and external stakeholders.
• Coordinate CMS leadership team meetings and keep minutes.
• Process Executive Director travel authorizations and reimbursements.
• Coordinate CMS faculty/staff meetings and State of CMS meeting.
• Support Marine Science Council and CMS prospective student tours.
• Enter and track work orders; maintain CMS phone tree.
• Facilitate room reservations and maintain front office supplies.
• Support Executive Director in research activities; serve as back-up.
• Handle special projects as assigned.

Skills

Excellent organizational skills

Clear verbal & written communication

Microsoft Office suite

Multi-tasking

Customer service skills

Event planning experience

Education

High school diploma or equivalent

Associate’s degree in secretarial science or business administration

Bachelor’s degree in business administration or related

Equivalent combination of training and experience

Tools

Microsoft Office

Job description

University of North Carolina Wilmington is seeking an Executive Assistant to support the Executive Director and CMS leadership. You will manage the director’s calendar, draft correspondence and coordinate events with faculty and external stakeholders.

Responsibilities include travel authorizations, CMS meetings, tours for prospective students, and back-up support for the Administrative Associate. This is a temporary, full-time position with standard work hours.